Real Estate Administrative Assistant

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Real Estate Administrative Assistant
The candidate will include assisting with commercial real estate transactions, reviewing title work and preparing title insurance commitments and policies, coordinating due diligence activities, reviewing and preparation of sale, purchase and loan documents, researching corporate and UCC filings, preparing closing checklists and scheduling transaction progress, general internet research, completing post-closing items, and overall support to real estate/lending/land use group. Additional administrative responsibilities will include: Prepare/revise/finalize correspondence and documents/prepare closing binders and other clerical assignments as delegated. Maintain attorney calendars; make travel arrangements; process monthly expense reports. Run conflict checks, open new client/matter engagements, maintain electronic and paper client files, set-up billing requirements for clients. Schedule client meetings, communicate with clients as necessary. Assist with billing/client invoices. Proficiency using Microsoft Suite products is required. Proficiency using SoftPro strongly preferred. Ability to work in a fast-paced environment by organizing and prioritizing multiple time-sensitive tasks on a daily basis. Excellent word processing and proofreading skills. Typing of 65+ wpm. Courteous and can-do attitude. Experience with a document management system, billing and time entry programs preferred. Experience E-Filing preferred. Must have 5+ years of experience including knowledge of closing documents, title insurance policies and other real estate related documents and information. This position requires knowledge of all aspects of real estate.

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