Legal Professional Assistant

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Legal Professional Assistant
The candidate will provide administrative support to approximately four or more attorneys in different practice groups on a rotating basis. The practice areas include to, Construction Litigation, Healthcare Litigation, Public Finance, Banking, and Real Estate with a priority on litigation experience. Will interact with external clients as well as internal support staff. Work a regular schedule as determined by the Office Administrator/HR and/or the assigned attorneys. The typical schedule will consist of 7.5 hours per day equating to 37.5 hours per week. Additional hours (including overtime) will be required on occasion. Prepares legal documents, pleadings, contracts and correspondence from draft or dictated text. Manages attorneys’ calendars and assists in meeting deadlines. Dockets court filing deadlines and scheduling orders. Maintains attorneys’ time entry for billing purposes. Coordinates attorneys’ and/or clients’ travel arrangements including scheduling flights, ground transportation, overnight accommodations, preparing directions, and confirming travel schedules. Performs clerical duties such as scheduling appointments, transcribing dictation, composing and typing routine correspondence, scanning and converting various documents, and reading and routing incoming mail. Answers a multi-line telephone system, determines the purpose of calls, and transfers callers to appropriate personnel. Greets and assists visitors in a professional and courteous manner. Assists in the review and issuance of client invoices. Coordinates conference room set-ups. Files correspondence and legal documents in office electronic and paper filing system. Maintains and organizes new and existing client files. Ensures proper indexing and filing of original legal documents. Manages and organizes attorneys’ contacts in database. Supports business development activities as needed. Ensures proper indexing and filing of original legal documents. Prepares closed case files for off-site storage. Adheres to all firm policies, procedures, standards and guidelines. Maintains confidentiality. Other duties as assigned by the Office Administrator and/or the assigned attorneys.

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