Labor Relations Assistant

Profile

Labor Relations Assistant
Duties: Serves as the centralized point of contact for Hospital Labor Relations. Responds to routine questions. Establishes and implements internal office procedures, recommending changes in procedures or rules to facilitate effectiveness and efficient business operations. Manages Outlook distribution mailboxes, which are the primary sources for receipt of communication, workload, and correspondences for the entire office. Processes and routes time sensitive and confidential materials to the Director and office staff. Prepares correspondence, reports and other materials in a timely and accurate manner. Schedules a high volume of appointments and meetings that include multiple parties. Monitors and manages budget status and expenditures. Responsible for researching, compiling, documenting, tracking, and responding to disclosure requests. Provides case management by collecting, logging, and organizing factual information and documents. Performs complex assignments in MS Office Suite to prepare documents and reports as they relate to CBAs and case management. Manages disciplinary Notices of Discipline (NOD) as delegated by the Director and office staff to ensure efficient and timely processing of time sensitive and confidential, formal disciplinary letters. Submits all formal disciplinary letter drafts to the Director for review. Creates electronic file folders for all new formal disciplinary actions received and updates the LR database to include creating a link to the electronic file. Consolidates all relevant documents into one electronic PDF file utilizing established naming conventions. Coordinates scheduling of all evaluation appeal committee meeting accordance with the CBAs. Maintains and updates the labor/management schedule/agenda. Prepares and disseminates notification letters and the labor/management agenda. Prepares correspondence and reports to Hospital leadership regarding incoming grievances, improper practices, disciplinary request, status and disposition. Coordinates appointments, schedules meetings and arranges meeting locations for Director/Senior Manager, sends notices of meetings and prepares materials for same; takes minutes for distribution as directed; maintains confidential personnel and Labor Relations files. Receives incoming telephone calls; uses discretion to screen calls, answers inquiries and provides assistance; takes messages and records or relays information, as appropriate; uses good judgment in determining the urgency of any matter and responds accordingly. Provide outstanding customer service, and use positive interpersonal communicational skills in all contacts on the job knowing when and how to communicate with tact, poise patience and courtesy.

Company info

Sign Up Now - MiamiCrossing.com