Intellectual Property Legal Secretary

Profile

Intellectual Property Legal Secretary

The candidate will provide secretarial and administrative assistance and manage workflow for three or more timekeepers. Actively participate in workflow collaboration and teaming with peers and management to achieve best practices and client service. Draft correspondence, memoranda, and other legal documents to be reviewed by attorney/paralegal. Answer telephone calls, take messages or send callers to voicemail system if preferred. Read, sort, and date stamp incoming mail. Ensure that outgoing mail is timely delivered. If necessary, route mail to specific delivery service and follow up on timely delivery. Establish and maintain calendar, contact lists, and deadline reminder systems. Request new files through Business Intake and requests and follow up on conflict of interest checks with Records Department. Maintain attorney and general office files. Review and prepare files to be closed when matters are complete. Greet clients and visitors; maintain good customer service with external and internal clients; and observe confidentiality of attorney-client relationship. Make appointments and travel arrangements for attorney(s)/paralegal(s). Enter attorney and paralegal time into the timekeeping system. Work with Billing Department and billing attorney to review and revise billing Proformas. Assist in finalizing bills for client mailing. Work closely with administrative support staff (word processing, receptionists, Business Intake, Office Services, accounting and billing, etc.). Perform other tasks and responsibilities as requested. Verify calculations on forms and documents. Perform minor editing (e.g. punctuation, grammar, spelling) of routine law office correspondence and legal case matters.

Company info

Thompson Hine LLP
Austin Landing I 10050 Innovation Drive, Suite 400
Dayton
Ohio
United States 45342-4934
Website : http://www.ThompsonHine.com