Site Contracts Manager

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Site Contracts Manager
Responsibilities: Management of all Subcontractor and Supplier Change Orders Management of all Subcontractor and Supplier Claims Liase with Legal Department on all significant change order requests, claims and disputes Ensure that notices are timely provided to subcontractors and suppliers. Ensure that Enviva issues timely responses to subcontractor and supplier notices. Ensure proper documentation (e.g. minutes of meeting) is created and maintained for all site meetings with subcontractors and suppliers. Work with project manager(s) to timely document any agreements reached. Track payments and deadlines. Analyze and mitigate risk. Maintain a Project Risk Log and mitigating actions. Provide contract summaries and ensure contract execution in accordance with company policy. In conjunction with procurement, oversee the preparation and revision of contracts that involve the site purchase of sale of goods and services. Negotiate terms and conditions. Track, implements, and recovers Liquidated Damages from Subcontractors and Suppliers Initiate and controls back-charges to/from Subcontractors and Suppliers Develop standard reporting procedures with finance/project controller. Manage project insurance claims including documentation of impacts and submission of necessary forms to recover on policies Liases with Scheduler/Planner to ensure planning schedules for subcontracts are produced and maintained. Support and guide the project team on contract issues. Oversee OS&D program. Prepare contract briefs and revisions summarizing contractual requirements and budgets. Track authorizations and correspondence. Maintain detailed and organized files of all contract documents and project correspondence. Monitor contractor performance, including the reporting and status of subcontractor and supplier deliverables. Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules. Prepare and disseminate information to appropriate employees regarding contract status, facilitate contractor meetings. Work with Legal Department to ensure that contractor is in compliance with legal requirements, owner specifications and government regulations. Perform contract closing activities as soon as subcontractor work is completed.

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