Office Services Coordinator

Profile

u003cpu003eu003cstrongu003eAbout Littleru003c/strongu003eu003c/pu003enu003cpu003eAt Littler, we understand that workplace issues canu0026rsquo;t wait. With access to more than 1,600 employment attorneys in 100 offices around the world, our clients donu0026rsquo;t have to. We aim to go beyond best practices, creating solutions that help clients navigate a complex business world. Whatu0026rsquo;s distinct about our approach? With deep experience and resources that are local, everywhere, we are fully focused on your business. With a diverse team of the brightest minds, we foster a culture that celebrates original thinking. And with powerful proprietary technology, we disrupt the status quou0026mdash;delivering groundbreaking innovation that prepares employers not just for whatu0026rsquo;s happening today, but for whatu0026rsquo;s likely to happen tomorrow. For over 75 years, our firm has harnessed these strengths to offer fresh perspectives on each matter we advise, litigate, mediate, and negotiate. Because at Littler, weu0026rsquo;re fueled by ingenuity and inspired by you.u003c/pu003enu003cpu003eThe Office Services Coordinator is expected to apply full working knowledge of standard office equipment to all office projects. Will act as the primary liaison with other members of the Irvine office for the accurate and timely processing and completion of Office Services projects.u003c/pu003enu003cpu003eu003cstrongu003eEssential Duties and Responsibilitiesu003c/strongu003eu003c/pu003enu003colu003enu003cliu003eEnsure the excellent quality of work and timely completion of assignments in the mailroom, copy room, as well as ensure excellent quality of work.u003c/liu003enu003cliu003eCoordinate service for repair and maintenance of all office services equipment, including copiers and postage machine and meter.u003c/liu003enu003cliu003eEnsureu0026nbsp;appropriate levels of supplies are maintained and the supply room is inventoried on a regular basis. Maintain all firm collateral materials. Order necessary supplies, including kitchen and office supplies and firm stationery from firm vendors for the approval of the Office Administrator.u003c/liu003enu003cliu003eAssist with file projects and prepare files and boxes for off-site storage. Provide support for other file projects as may be requested.u003c/liu003enu003cliu003eCode office invoices and prepare daily invoice log for the approval of the Office Administrator.u003c/liu003enu003cliu003eParticipate in orientation for all new attorneys, legal assistants and staff.u003c/liu003enu003cliu003eRoutinely check office for any necessary maintenance. Act as initial contact with building management regarding office maintenance issues such as burned out light bulbs, restroom issues, and the like.u003c/liu003enu003cliu003eCoordinate with office-sponsored MCLE meetings and webinars.u003c/liu003enu003cliu003eCoordinate office IT issues with Regional IT coordinator.u003c/liu003enu003cliu003eProvide front office support by greeting visitors, setting up and cleaning conference rooms, receiving and recording deliveries, distributing parking validations, and maintaining the office conference room calendar.u003c/liu003enu003cliu003eProvide catering services to the office by ordering food for meetings as requested by the Office Administrator, attorneys or secretaries.u003c/liu003enu003cliu003ePick up and sort daily mail and other deliveries; process outgoing mail by weighing mail, determining appropriate postage, and operating the postage meter.u003c/liu003enu003cliu003eMonitor operation of office machinery including copiers, printers, multi-function printers and postage meter. Act as the contact person for reporting problems and contacting service providers as appropriate.u003c/liu003enu003c/olu003enu003cpu003eu0026nbsp;u003c/pu003enu003cpu003eu003cstrongu003eKnowledge, Skills and Abilities Requiredu003c/strongu003eu003c/pu003enu003colu003enu003cliu003ePerform non-complex arithmetic calculations.u003c/liu003enu003cliu003eAt leastu0026nbsp;three years experience providing general administrative support in a professional services environment.u003c/liu003enu003cliu003eSolid leadership and strong organization skills.u003c/liu003enu003cliu003eAbility to meet deadlines and to respond to changing priorities.u003c/liu003enu003cliu003eAbility to organize and prioritize numerous tasks and complete them under time constraints.u003c/liu003enu003cliu003eInterpersonal skills necessary in order to communicate and follow instruction effectively from a diverse group of clients, attorneys, staff and vendors; provide information with ordinary courtesy and tact.u003c/liu003enu003cliu003eInterpersonal skills necessary in order to communicate by phone and provide information with ordinary courtesy and tact.u003c/liu003enu003cliu003eAbility to retrieve and distribute files, written documents and office supplies weighing up to 35 pounds and ability to retrieve and replace objects from shelves up to eight feet high.u003c/liu003enu003cliu003eOccasionally work more than forty hours per week to perform the essential duties of the position.u003c/liu003enu003cliu003eStrong service orientation.u003c/liu003enu003cliu003eCommitment to the Office and Firm.u003c/liu003enu003c/olu003e,EqualOpportunityEmployerDescription:null,PayTransparencyPolicyStatement:null,MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:false,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[{BehaviorId:05d055df-b0a5-6202-8750-459eb202df9f,BehaviorName:Enthusiastic,BehaviorDescription:Shows intense and eager enjoyment and interest,Required:true,IsArchived:false},{BehaviorId:27eaa19b-1cda-105f-2cb0-5deab0efef02,BehaviorName:Detail Oriented,BehaviorDescription:Capable of carrying out a given task with all details necessary to get the task done well,Required:true,IsArchived:false}],MotivationCriteria:[{MotivationId:cb90d2d3-fae6-5f1f-adb5-cd8504d63379,MotivationName:Self-Starter,MotivationDescription:Inspired to perform without outside help,Required:true,IsArchived:false},{MotivationId:921c3e00-2784-db8c-175f-8eeee30e317c,MotivationName:Goal Completion,MotivationDescription:Inspired to perform well by the completion of tasks,Required:true,IsArchived:false},{MotivationId:2202c338-d4d3-1b8e-aeec-58c1bcd1aa39,MotivationName:Flexibility,MotivationDescription:Inspired to perform well when granted the ability to set your own schedule and goals,Required:true,IsArchived:false}],EducationCriteria:[],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[],JobBoardMemberships:[{JobBoardId:2e3d7edd-7174-48cf-a542-539119bbcf9f,PublishedInternal:true,PublishedExternal:false,ExternalPostedDate:null,InternalPostedDate:2021-08-09T21:30:41.917Z},{JobBoardId:631c7b72-f9c7-4adf-9109-9967ce8334e4,PublishedInternal:true,PublishedExternal:true,ExternalPostedDate:2021-08-09T22:46:40.464Z,InternalPostedDate:2021-08-09T21:30:41.917Z}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null,CompensationAnnualMinimum:null,CompensationAnnualMaximum:null,CompensationHourlyMinimum:null,CompensationHourlyMaximum:null,CompensationCurrency:null});

Company info

Sign Up Now - MiamiCrossing.com