Research Administration Trainee

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Research Administration Trainee
Duties: Responsible for accounting, budgets and financial controls, payroll, purchasing, risk management, and treasury for the University. Sets financial strategy that impacts University functions such as grant awards, clinical research, and investments of capital. Coordinates pre-award and/or post-award activities relating to grant and contract proposals/funding within a department or unit. Pre-award activities may include researching funding opportunities, preparing applications, and editing administrative sections of proposals. Post-award activities include monthly expenditure review, payment processing, salary allocations, and providing account projections. Performs routine assignments in the entry level to a professional job progression. Typically requires a college or university degree or the equivalent work experience that provides knowledge and exposure to fundamental theories, principles and concepts. Develops competence by performing structured work assignments. Uses existing procedures to solve routine or standard problems. Receives instruction, guidance and direction from others. Researches new avenues for funding, research and grant opportunities. Ensures that notices of relevant opportunities are brought to faculty attention. With guidance and direction from others, works with sponsors to draft proposal budgets in accordance with unit or University needs., 2) Assists in the review of all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis., 3) Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing., 4) Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits., 5) Performs other related work as needed. Unit-Specific Responsibilities This position is an entry level Research Administrator, responsible for supporting the University Research Administration (URA) Pre-Award and Post-Award Research Administrators in the development and submission of proposals, account creation, account management, and account closeout for sponsored awards at **MEMBERS ONLY**SIGN UP NOW***. Provide support as directed to various teams within URA and will have broad exposure to all tasks related to pre-award and post-award activities. Develop and review proposals; create all advance accounts as requested by local departments and in accordance with URA business processes; intakes, processes, and accepts all unilateral awards on behalf of the University of Chicago; manages and closes awards as assigned. Review a sponsored award agreement, determine the type of award, payment terms, reporting requirements, budget limitations, and establish/closeout accordingly per university and sponsor guidelines. Read and interpret a request for proposal (RFP) and advise faculty and departmental administrators on a compliant and successful submission. May update budgets in AURA based on awarded amounts and work directly with academic departments for necessary budget revisions, create accounts in ACCTS and FAS, intake and process all amendments and modifications. Review Sponsor guidelines and escalate issues accordingly within the office of University Research Administration. Prioritize work in order to complete assignments on a timely basis. Partner with URA Research Administrators, and business units/departments regarding all activities associated with research administration in a timely and fiscally responsible manner. Maintain appropriate data entry into institutional database for all proposals and account creates and modifications, ensuring data quality and documentation of any institutional risk. Gain and maintain thorough understanding of University and Sponsor regulations. Continuously seek to improve processes for sponsored projects. Participate in institutional training specific to sponsored project account create as requested by the Director of Quality Management. A member of a Team and must contribute to the team effort, as needed. Will involve assisting colleagues to ensure timely service to departments, units, and sponsors as needed and to perform back-up duties during vacation or sick leaves of other pre-award and post-award team staff.

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