Accounts Payable Analyst

Profile

u003cpu003eu003cstrongu003eABOUT LITTLERu003c/strongu003eu003c/pu003enu003cpu003eAt Littler, we understand that workplace issues canu0026rsquo;t wait. With access to more than 1,500 employment attorneys in over 80 offices around the world, our clients donu0026rsquo;t have to. We aim to go beyond best practices, creating solutions that help clients navigate a complex business world. With deep experience and resources that are local, everywhere, a diverse team of the brightest minds, and powerful proprietary technology, we deliver groundbreaking innovation that prepares employers for whatu0026rsquo;s happening today, and whatu0026rsquo;s likely to happen tomorrow. Because at Littler, weu0026rsquo;re fueled by ingenuity and inspired by you.u003c/pu003enu003cp style=u0022text-align: center;u0022u003eu003cstrongu003eACCOUNTS PAYABLE ANALYSTu003c/strongu003eu003c/pu003enu003cp style=u0022text-align: center;u0022u003eu003cstrongu003e(This position is not available to be performed in Colorado)u003c/strongu003eu003c/pu003enu003cpu003eu003cstrongu003eKEY ACCOUNTABILITIES:u003c/strongu003eu003c/pu003enu003culu003enu003cliu003eConduct departmental analyses by researching department activity reports to detect duplicate vendors, duplicate payments, payment errors, outstanding check issues, and working with Sr. Manager to implement and/or refine department procedures and processes to maintain integrity of firm payments and departmental records.u003c/liu003enu003cliu003eAssist with annual IRS tax filings regarding AP vendor 1099s and assist Department Manager with Unclaimed Property research and filings with third-party company.u0026nbsp;u003c/liu003enu003cliu003eAudit of vendor documentation (W-9s, W8BEN-E, and/or W8-BEN) to ensure department staff are obtaining necessary forms and information prior to setting up new firm vendors. Additionally, assisting with ongoing maintenance of the vendor database to ensure prevention of duplicate records and accurate vendor information.u003c/liu003enu003cliu003ePeriodic review of firm vendor statements to assist in problem resolution, outstanding credits, payment misapplication, etc., to ensure firm records are consistent with vendor records of account.u003c/liu003enu003cliu003eOnly approved payments to approved vendors, for valid expenditures are paid via the appropriate method after all internal controls have been completed.u003c/liu003enu003cliu003eDepartment policies and procedures are consistently complied with.u003c/liu003enu003cliu003eInquiries from clients (both internal and external) vendors and other third parties are addressed in a timely matter and appropriately resolved.u003c/liu003enu003cliu003eOral and written communications are effective, professional and appropriate to the circumstance.u003c/liu003enu003cliu003eCollaboration and communication between accounts payable team members, accounting u0026amp; finance group departments, and other corporate / firm departments is appropriate in the circumstance and effective.u003c/liu003enu003cliu003eTeam members are motivated, seek ongoing performance feedback, training and professional development opportunity. Firm Employee policies and procedures, followed, and enforced.u003c/liu003enu003cliu003ePersonal improvement, growth and development objectives are set, actioned and evaluated annually.u003c/liu003enu003cliu003ePerform such other/additional duties as may from time to time be assignedu003c/liu003enu003c/ulu003enu003cpu003eu003cstrongu003eTECHNICAL SKILLS AND COMPETENCIES REQUIRED:u003c/strongu003eu003c/pu003enu003culu003enu003cliu003eDemonstrated mastery of complex Accounts Payable concepts, typically acquired from at least an Associateu0026rsquo;s Degree in Accounting or comparable field, and / or five or more yearsu0026rsquo; experience in a high-volume, multi-currency accounts payable department, ideally in a Law Firm or other Professional Services and/or owner managed environment.u003c/liu003enu003cliu003eDemonstrated knowledge of accounts payable practices and policies sufficient to validate, code and pay complex invoices using a variety of media, review and validate the work of others, set up and maintain vendor date, research and respond to inquiries and questions and complete account reconciliation, periodic and ad-hoc reports.u003c/liu003enu003cliu003eDemonstrated, knowledge of IRS forms W9, W8BEN-E, W8BEN and 1099 as it relates to the various types of business organizations and the potential taxability of income and annual reporting to the IRS.u003c/liu003enu003cliu003eDemonstrated knowledge of Unclaimed Property (Escheatment) and the basic requirements of reporting items to the states.u0026nbsp;u003c/liu003enu003cliu003eDemonstrated proficiency in Microsoft Office, sufficient to complete complex account analysis and reconciliation, and leverage pivot table and other core functionality. Demonstrated ability to leverage Microsoft Word and Outlook to communicate effectively, create, and edit documents. Demonstrated ability to execute transactions, and extract and analyze complex data from Elite and Concur Travel u0026amp; Expenses.u003c/liu003enu003cliu003eProven ability to exercise sound judgment in financial and accounting matters. Demonstrated ability to effectively raise issues and consult with department manager and others to resolve issues and ensure compliance with firm policies and procedures. Demonstrated experience training and mentoring junior staff.u003c/liu003enu003cliu003eDemonstrated attention to detail. Demonstrated ability to prioritize tasks in accordance with departmental goals and objectives. Demonstrated ability to manage and maintain work quality across multiple tasks and deadlines.u003c/liu003enu003cliu003eDemonstrated ability experience with financial process design, including the ability to articulate complex process steps and draw comparisons between processes and measures of output such as productivity, efficiency and quality, and develop metrics to measure the same.u003c/liu003enu003cliu003eDemonstrated ability to communicate in person and via e-mail and telephone with internal and external clients and vendors, receive instructions and provide information with ordinary courtesy and tact.u003c/liu003enu003cliu003eDemonstrated ability to execute tasks efficiency and effectively within expected timeframes.u0026nbsp;u003c/liu003enu003c/ulu003enu003cpu003eu003cstrongu003eEDUCATION AND CERTIFICATIONS:u0026nbsp;u0026nbsp;u003c/strongu003eu003c/pu003enu003cpu003eu003cstrongu003eRequired:u003c/strongu003e Associate degree or Equivalent Experienceu003c/pu003enu003cpu003eu003cstrongu003eEXPERIENCE REQUIRED:u003c/strongu003eu003c/pu003enu003cpu003e5 years of relevant experienceu003c/pu003e,EqualOpportunityEmployerDescription:null,PayTransparencyPolicyStatement:null,MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:false,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[],MotivationCriteria:[],EducationCriteria:[],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[],JobBoardMemberships:[{JobBoardId:2e3d7edd-7174-48cf-a542-539119bbcf9f,PublishedInternal:true,PublishedExternal:false,ExternalPostedDate:null,InternalPostedDate:2021-04-16T00:58:32.404Z},{JobBoardId:631c7b72-f9c7-4adf-9109-9967ce8334e4,PublishedInternal:true,PublishedExternal:true,ExternalPostedDate:2021-04-16T00:58:32.404Z,InternalPostedDate:2021-04-16T00:58:32.404Z}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null,CompensationAnnualMinimum:null,CompensationAnnualMaximum:null,CompensationHourlyMinimum:null,CompensationHourlyMaximum:null,CompensationCurrency:null});

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