SR ASSOC LIBRARIAN / Associate Librarian

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Job Detail

Job Opening ID
163132
Working Title
SR ASSOC LIBRARIAN / Associate Librarian
Job Title
SR ASSOC LIBRARIAN
Work Location
Ann Arbor Campus
Ann Arbor, MI
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Exempt
Organizational Group
Law School
Department
Law Library
Posting Begin/End Date
9/21/2018 – 10/21/2018
Career Interest
Primary

How to Apply

Available: Applications accepted until October 31, 2018. Applications considered upon receipt.

A complete application requires the following documents:

1. Cover letter

2. Resume

3. Names and contact information for three professional references; indicate professional relationship with each reference.

Incomplete applications will not be considered.

For a complete job description, please see: ****

The University of Michigan Law Library seeks a Reference Librarian to join our highly engaged and collaborative team of librarians dedicated to providing excellent and innovative services to law faculty and students. Applicants who have passed a U.S. bar exam are strongly preferred.

The **MEMBERS ONLY**SIGN UP NOW***. has 82 full-time and 57 part-time faculty, and approximately 1,000 J.D., 40 L.L.M., and 7 S.J.D. students. With over 1 million volumes, the Law Library has one of the world’s premier collections. The Law Library also has one of the world’s most comprehensive collections of foreign, comparative, and international law materials. The University of Michigan is located in Ann Arbor, which is considered among the best places in the United States to live and work.
Responsibilities*

The University of Michigan Law Library seeks a Reference Librarian to join our highly engaged and collaborative team of librarians dedicated to providing excellent and innovative services to law faculty and students. Applicants who have passed a U.S. bar exam are strongly preferred.

The **MEMBERS ONLY**SIGN UP NOW***. has 82 full-time and 57 part-time faculty, and approximately 1,000 J.D., 40 L.L.M., and 7 S.J.D. students. With over 1 million volumes, the Law Library has one of the world’s premier collections. The Law Library also has one of the world’s most comprehensive collections of foreign, comparative, and international law materials. The University of Michigan is located in Ann Arbor, which is considered among the best places in the United States to live and work.

Responsibilities: Under the general direction of the Head of Public Services, the Reference Librarian will have the following reference and research responsibilities:

Provide reference service in all areas of law for all jurisdictions, as well as in non-law subject areas.
Participate in the evening and weekend rotation at the reference desk.
Provide research instruction sessions in classes and individual or group research consultations.
Collection development in assigned area(s).
Participate in outreach efforts to law students, including exam coffee break, therapy dogs, and newsletters. Work with Head of Public Services to plan and implement new outreach efforts.
Create and update research guides.
Fill in for other reference librarians and provide back-up supervision for unit functions during vacations and other absences, as needed.
Complete research for law faculty as needed.
May be assigned other duties

Reference librarians may be assigned to supervise one or more functions in the Public Services unit once they have been fully trained in the above aspects of the position. A more detailed description of Reference Librarian positions and the various functions of the Public Services Unit is available at: ****
Required Qualifications*

Required Qualifications:

J.D. from ABA accredited law school.
Master’s degree from an A.L.A. accredited school of information or library science.
Substantial knowledge of and proficiency with a wide range of legal information sources and research methods.
A thorough knowledge of legal systems.
A strong service orientation.
Excellent communication, interpersonal, and organizational skills.
Demonstrated ability to work collaboratively and as part of a team.
Ability to learn and understand complex Law Library practices and procedures.
Creativity and adaptability in the face of multiple simultaneous demands.
Group instruction experience or potential.
Experience using and familiarity with emerging technologies.
Ability to work evenings and weekends at the reference desk on a rotating basis.

Desired Qualifications*

Licensed to practice law in one or more U.S. states.
Some experience performing reference work in an academic law library.
Ability to work with foreign language materials.
Strong problem-solving and leadership skills
Proven ability to work effectively with other decision-makers

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Reference Librarian 1
Reference librarian positions are designed to ensure that each Reference Librarian is involved in the full
range of Reference, Research and Public Services activities in non-law subject areas and in all areas of
law, including but not limited to U.S., foreign, comparative, and public and private international law.
All Reference Librarians have Reference and Research Responsibility, which is combined with
responsibility for managing, supervising and/or coordinating one or more functions or sub-units within
the Reference & Faculty Services Unit and/or with responsibility for collection development. All
reference librarians:
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Provide expert reference service to the Law School community, University of Michigan
community, attorneys and other patrons in all areas of law for all jurisdictions [U.S. federal and
state law, public and private international law, foreign law (civil and common law jurisdictions),
air, space and maritime law, Roman and Canon law, Islamic and Judaic law, etc.], as well as in
non-law subject areas. Reference work includes providing service in person, by phone and via
email or other electronic means.
Provide leadership and expertise to student assistants at the Reference Desk during Desk hours.
Perform faculty research as assigned and/or as needed.
Participate in bi-weekly collection development meetings and intra and inter-departmental
committee, task force and other professional work, including functioning as chair as assigned.
Provide bibliographic instruction sessions and research consultations, and create and update
research guides.
Have Faculty contacts, including providing new and visiting faculty library orientation interviews,
consultation on collection development, and/or work on reference and research projects and
requests.
Fill in for each other and provide back-up supervisory functions during vacations and other
absences, as needed and/or assigned.
May be called upon to teach Advanced Legal Research or other legal research courses as needed
and/or assigned.
Perform other duties as assigned.
Supervision Received: General supervision is received from the Head of Public Services.
Supervision Exercised: Administrative and functional supervision may be exercised over students
and/or full-time staff.
Collection Development
Most Reference Librarians are responsible for developing the Law Library collection in assigned area(s).
Will be assigned one or more of the following areas:
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American and U.S./State government documents and library science; or
Public international and maritime/air/space law; or
Foreign, comparative, private international law
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Reference Librarian positions may be classified at the Associate, Senior Associate or Librarian level based on the
“Classification of Librarian Positions” policy and the recommendation of the Law Library Classification Committee.
Updated September 2018
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Islamic law
Judaic law
Roman and Canon law
Collection development responsibility includes:
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Selecting new material in all formats, including paper, electronic, microform and new
technologies and formats developed in the future.
Reviewing materials received on approval plans.
Writing selection policies and enhancing and maintaining the Collection Development policy for
assigned areas.
Weeding the collection.
Completing microform conversion projects, reprint purchases and participating in other
preservation activities.
Participating in bi-weekly collection development committee meetings.
Consulting with law faculty as appropriate.
Consulting with Reference librarians with no collection development responsibility, especially
the Faculty Services Librarian, as appropriate.
Supervisory and Functional Areas in the Reference & Faculty Services Unit
Reference Librarians may be assigned to manage one or more functions in the Reference & Faculty
Services Unit. These functions include:
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Faculty Research Service
Phone Page Document Delivery Service
Reference Desk
Computer Assisted Legal Research (CALR) coordination
Law Library Audio Tours
Circulation Desk/Entrance Station
Reading Room Desk
Interlibrary Loan (ILL)
Scanning and Photocopy Services
Functions in the Reference & Faculty Services Unit
Reference Librarians may be assigned to manage one or more functions in the Reference & Faculty
Services Unit. These functions include:
Reference Desk
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Plan, coordinate and manage the Reference Desk operation. This includes creating, updating,
implementing, and maintaining systems, manuals and forms; developing and fostering relations
with other Law Library units, other libraries on campus, the Law School and Law Faculty, and
support services provided within and without the Law Library.
Hire, train, supervise and schedule approximately 10-15 law students to provide expert, timely
and consistent legal and non-legal reference services.
Work with Head of Public Services to coordinate and manage the implementation of the Law
Library Limited Access Policy at the Reference Desk.
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Assign problem requests to other Reference Librarians as needed.
Maintain and update the “E-Rolodex” for use by student desk assistants and librarians. Assign
drafting or updating information to other Reference Librarians as needed.
Handle problem requests.
Handle and resolve customer complaints.
Faculty Research Service
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Perform in-depth, expert legal, non-legal and bibliographic research for law faculty.
Plan, coordinate, and manage the Faculty Research Service. This includes creating, updating, and
maintaining systems, manuals and forms; developing and fostering relations with other Law
Library units, other libraries on campus, the Law School and Law Faculty, and support services
provided within and without the Law Library.
Hire, train, supervise and schedule 6 or more law students to provide expert, timely and
consistent legal and non-legal research services.
Work with Head of Reference to assign research or problem requests to other Reference
Librarians as needed.
Provide information, recommendations and information about substantive or procedural needs
of the Law Library collection, based on research experience, to librarians involved in collection
development.
Handle and resolve problems and customer complaints.
Faculty Document Delivery (Phone Page) Service
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Plan, coordinate, and manage the Faculty Document Delivery (Phone Page) Service. This
includes creating, updating, and maintaining systems, manuals and forms; developing and
fostering relations with other Law Library units, other libraries on campus, the Law School and
Law Faculty, and support services provided within and without the Law Library.
Hire, train, supervise and schedule 4-5 Law or School of Information students to provide expert,
timely and consistent document delivery services.
Provide information, recommendations and information about substantive or procedural needs
of the Law Library collection, based on document delivery experience, to librarians involved in
collection development and the development of the Law Library collection.
Handle and resolve problems and customer complaints.
Circulation Desk & Entrance Station
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Coordinate and oversee the Law Library Circulation Desk and Entrance Station as points of
service.
Directly supervise Circulation Desk Manager (Information Resources Associate Supervisor staff
member), who coordinates, manages and maintains an effective and efficient Circulation Desk
and Entrance Station, including providing daily supervision and training of approximately 20-25
students.
Coordinate, supervise and help effect the hiring of 20-25 students, which includes interviewing,
training and scheduling.
Oversee Group Study Room scheduling and report usage statistics.
Reading Room Desk
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Plan, coordinate and manage the Reading Room Desk. This includes creating, updating, and
maintaining systems, manuals and forms; developing and fostering relations with other Law
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Library units, the Law School and Law Faculty, and support services provided within and without
the Law Library.
Hire, train, supervise and schedule approximately 10-15 students to provide excellent customer
service, printer checks, and ID checks
Work with Head of Reference to coordinate and manage the implementation and enforcement
of seating restrictions in the Reading Room and Commons.
Maintain and update the Reading Room Desk Worker Handbook for use by student desk
assistants and librarians.
Handle problem requests, and handle and resolve customer complaints; these should be done in
consultation with the Head of Reference.
Interlibrary Loan
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Coordinate and oversee the Law Library Interlibrary Loan (ILL) operation.
Administrative and functional supervision over one Information Resources Associate Supervisor
staff member (Interlibrary Loan Manager) and one Information Resources Assistant
Intermediate staff member with primary work assignment in Interlibrary Loan.
Also exercises functional supervision over any full-time staff with regular interunit assignments
to Interlibrary Loan.
Work with and help execute day-to-day supervision of the staff and services.
Coordinate, manage and maintain an effective and efficient ILL system. This includes working on
revising processes and developing new efficiencies with the ILL Manager, among other
responsibilities.
Coordinate, supervise and assist in hiring of 1-2 students, which includes interviewing, training
and scheduling.
Scanning and Photocopy Service
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Plan, coordinate and manage the Scanning and Photocopy Service. This includes creating,
updating, and maintaining systems, manuals and forms; developing and fostering relations with
other Law Library units, other libraries on campus, the Law School and Law Faculty, and support
services provided within and without the Law Library.
Train, supervise and schedule full-time employees to provide timely and consistent scanning and
photocopy services.
Course Support and Course Reserves
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Coordinate and oversee the print and electronic course reserves and course support services.
Supervise the work of the Information Resources Associate Supervisor assigned to work on
Course Support and Course Reserves.
Functional supervision of Information Resources Associate Supervisor staff member assigned to
these services, who: creates course reserve records in our integrated library system;
communicates with faculty and faculty assistants regarding course reserves; maintains
electronic exam materials; and maintains semester list of books used in Law School courses.
Obtain list of required texts each semester from Law School Records Office and work with
Information Resources Associate Supervisor staff member and Acquisitions Unit to select and
order materials in a timely manner.
Computer Assisted Legal Research Liaison
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Serve as liaison to Lexis, Westlaw, and Bloomberg Law.
Provide the Law School community with password and training support for these services.
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Serve as point person for Lexis printers and Bloomberg terminal.
Oversee CALR storage.
Manage usage and scheduling of CALR room.
Work with Head of Public Services to create and update policies, processes, and procedures
related to this area.
Update and maintain the Law Library orientation and legal research audio tours
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Hire, train and supervise student hourly to assist in tour updates.
Supervise the work of the Reference Office Assistant on tour scripts and outlines.
Update associated tour handouts.
Manage and coordinate contacts and contract with tour producer, including arranging with Law
Library Administration for appropriate payment authorization.
Coordinate tour changeover with the Circulation Desk.
Ensure that tour handout supplies are made available to the Circulation Desk throughout the
year.
Proactively monitor tours to ensure that they remain accurate and up-to-date.
Handle and resolve tour problems throughout the year by updating or modifying the tours and
handouts as needed.
Active Participation in the Librarians and Unit Leaders Group
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Coming prepared to meetings and participating.
Participating in decision-making regarding: staffing allocations to ensure efficient and effective
workflow; implementing the annual work plan, and suggesting adjustments to it; and
establishing library wide practices as the need is identified.
Participation in Committees
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Serves on and/or chairs library-wide committees and working groups, including but not limited
to Collection Development, Librarians and Unit Leaders Group, and Student Employee Training
Working Group.
May serve as Law Library representative to one or more University Library Committees,
including General Reference & Popular Press E-Team, Core E-Team, and Social Sciences E-Team.
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