Library Coordinator

Profile

Library Coordinator

Duties: Serves as the daily office manager and personnel office liaison for the Law Library and its many service departments. Serves as the key coordinator of overall library scheduling, of both routine activities and special events. In consultation with the relevant professionals, will lead the planning and coordination of library events and special programming, such as orientation activities and welcome receptions, speaker events, and library-hosted educational programs. primary liaison for the Law Library with several university departments including: Human Resources, Purchasing, Plant Services, Protective Services, Construction Administration, Custodial Services, Access Services, and Telephone Services. Acts as Law Library representative on a variety of university task groups and/or committees. May supervise the work of student administrative clerks. Serves as ombudsman, interpreting and channeling complaints from Law Library customers to the appropriate manager for resolution. Performs some technical processing duties for the library, as coordinated through the associate director and the head of metadata services. These activities include invoice processing. Cross-trained to provide occasional public service at the circulation desk. Administrative Support– Provide executive administrative work in support of all library operations, functions and programs. Serve as administrative assistant to the Law Library director and performs a full range of administrative support services for the director, librarians and staff. Resolve problems that may occur with university departments and outside vendors, for example, service on equipment, missing purchasing shipments, orders, etc. Required to make discretionary decisions in all assigned areas, often initiating reviews of existing administrative procedures, such as fiscal, equipment purchase, and makes or recommends improvements. Expected to perform independently in all assigned areas. Invoice Processing and other processing duties– Process most vendor invoices. Process invoices for payment, ensure the accuracy of integrated-library-system records related to billing and payments. Communicate subscription problems to the associate director. Circulation backup– Develop expertise with the circulation module of the integrated library system sufficient to serve on the circulation desk in a backup/fill-in capacity. Displays – Develop expertise in the design, preparation, and set up of law library displays located both inside and outside of the physical library. Technology –Work very closely with the Law School’s Computing Services Department (IT Department) to coordinate services and act as liaison between library staff and the IT Department. Assist Head of Technology Initiatives in identifying library staff technology needs, then implement appropriate new technical systems for staff, and assist in training. Coordinate prioritizing problems and their resolution in servicing library staff. Human Resources– Coordinate some aspects of the library’s personnel function. Create and maintain records of employee attendance, vacation and sick time, assuring full compliance with all university personnel policies. Advise and working with all supervisors to assure compliance with university’s library compensation paradigm, i.e., broadbanding. Submit appropriate paperwork for all staff changes to Law School Human Resources for input into HR system. Provide input for some position description changes as appropriate. Work closely with the Law Library director to appropriately recognize library employees for significant contributions. Provide ombudsman services between library staff and all other law school departments. Coordinate in the identification and coordination of LLM student hires for the library. Extraordinary care in maintaining absolute confidentiality and trust in handling employee files. Supervision – Interview, hire, provide oversight for work-study students(s) performing administrative support services to the Law Library. Assign and prioritize daily work tasks, provide feedback and coaching for the work efforts of the assistants. Counsel students for improved work performance and, if circumstances necessitate, recommend and implement termination as necessary. Physical Plant – Supervise and coordinate alterations and improvements to the library’s physical plant. Solicit information from librarians, students, and staff regarding maintenance, repair and security problems within the Law Library. Maintain records of reported problems and status of resolution – projecting potential problems and identifying solutions to prevent their occurrence. Follow up on all maintenance issues to ensure timely corrections. Develop repair and replacement schedule for furnishings and fixtures. Initiate requests for all telephone installations, key requests, lock changes, signage, and a variety of other maintenance requests. Office Supervision– Plan and implement, at the discretion of Library director, minor renovations, furniture purchases, lighting issues, storage coordination, and space assignments for staff and functions. Coordinate scheduling of computer training classroom, conference room and other library areas for internal and external use. Act as primary library representative to initiate or review vendor contracts for office equipment. Review all purchase requests to assure that requests are in order, and are appropriate to library and law school budget. Supervise and coordinate the ordering of all office supplies and equipment for the Library. Assure that procedures adhere to university policies and procedures, i.e. proper bids and documentation obtained, etc. Troubleshoot external contract problems and internal queries. Identify problem situations and develop viable solutions. Special Projects– Plan and implement special projects and programs at the direction of Law Library administrators. Prepare and distribute publicity for library programs and events. Examples include the planning and implementation of workshops and symposiums for law library, and outside library/law community. Plan and implement annual events, i.e., new student reception. Create and maintain documentation of projects while monitoring and assuring budgetary controls, and personnel needs for those projects. Library Publications–Produce library publications, including brochures that publicize events, library guides for faculty, students, staff and public patrons. May be asked to coordinate/schedule staff website contributions.

Company info

Sign Up Now - MiamiCrossing.com