Operations Coordinator

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**MEMBERS ONLY**SIGN UP NOW***. (BSNC) is seeking an Operations Coordinator for its Anchorage, AK office. The Operations Coordinator assists in the management, administration and planning of a broad range of commercial/Government contracts and projects. The Operations Coordinator is recognized as member of operations team and is committed to the overall operation and improvement of the organization, and its subsidiaries. The Operation Coordinator is able to communicate effectively with management, PMs, employees, and customers and supports the company's management team to ensure company objectives are met. The Operations Coordinator uses project management tools to organize and complete all tasks. The Operation Managers and contract Program Managers (PMs) are the primary customer point-of-contact.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Coordinate estimate at completion process with operations and accounting
Works directly with staff and PMs to ensure contract requirements are met, documents are developed and distributed, and customer issues are addressed
Responsible for assisting in the day-to-day operational and administrative functions as required; assist with project startup, transition and closure
Works closely with Operations staff and PM's on a daily basis to ensure operational issues are addressed and resolved
Establish and track project schedules; tracks project status through completion and elevates project schedule delays
Coordinates activities with other entities as necessary to accomplish contract requirements
Assist Project and Operation Managers in the operational activities on assigned programs relating to the execution of project requirements as directed by the VP of Operations, Program Manager and/or President
Coordinate development of requirements and deliverables
Develops cost estimates and coordinates the submission of SOWs and ROMs to a variety of customers
Communicate with customers/vendors to ensure customer satisfaction and timely completion of deliverables requirements
Prepare marketing materials, contract documents, purchase orders, invoices, bids, compliance reports and documentation within required timeframes
Track and manage asset lifecycle
Coordinate Accounts Receivable (AR)/Accounts Payable (AP) efforts with the **MEMBERS ONLY**SIGN UP NOW***. (BSNC) accounting office
Develop and maintain project documentation to include monthly/weekly reports, marketing materials, and website content;
Ensure Quality Construction & Production (QCP) requirements are adhered to at the project level
Attend/conduct meetings as needed
Provide phone support and customer services as needed for front office
Review timesheets for accuracy and proper coding
Coordinate periodic inspections to assist the company in providing employees with the best working environment and conditions. Enforce safety requirements, paying strict adherence to applicable Occupational Safety and Health Act (OSHA), Department of Transportation (DOT), and Environmental Protection Agency (EPA) policies
Perform special projects and additional duties as assigned
Job Requirements :
QUALIFICATIONS - EXPERIENCE, KNOWLEDGE; SKILLS, AND ABILITIES; EDUCATION; AND LICENSURE
Required (Mandatory Qualifications):
High School diploma or equivalent GED certificate.
Minimum of four (4) years of project, operations, or administrative experience exhibiting progressive levels of responsibility
Minimum of three (3) years experience working with government subcontracts
Comprehensive knowledge of subcontractor/vendor relations and processes
Must possess outstanding interpersonal skills as well as excellent oral and written communication skills
Display professional attitude, strong organizational skills, and self-motivated
Excellent interpersonal, written and oral communications skills
Marketing experience for commercial based company
Must be task oriented, self-motivated and the inherent ability to multitask, work under pressure, meet deadlines and work as team member as well as a team lead
Must have strong computer skills in a Windows environment and experience with MS Office (Word, Excel, Publisher, and PowerPoint), database programs, and web development.
Must be able to obtain and maintain security clearance.
Ability to clearly speak, read and write English and possesses a valid State of Alaska driver’s license.
Preferred:
Bachelor's degree in management, project or business administration
Experience with various types of contracts, including Firm-Fixed-Price (FFP), Cost-Plus-Fixed-Fee (CPFF), Cost-Plus-Incentive-Fee (CPIF), Cost Plus, and Performance Based Contracts is strongly desired
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. Work is mostly performed from a sedentary posture. The employee is regularly required to hear, talk, sit and use hands and fingers to operate a keyboard and phone. The employee may be occasionally required to reach with hands and arms and lift, handle, or move objects weighing up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Some modest local and distant travel via automobile or airplane may be required to support departmental or organizational functions or objectives.
WORK ENVIRONMENT
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.
Job is performed in a modern office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The work environment is a modern and quiet office setting, where employee should be familiar with common office equipment such as postage equipment, printers, copiers, and fax machines. Periodic travel may be required to support job needs.
SUPERVISORY RESPONSIBILITIES
None
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results.
**MEMBERS ONLY**SIGN UP NOW***. is an Equal Opportunity/ Affirmative Action Employer/ Minority/ Female/ Disabled/ Veteran. Native preference applies pursuant to PL93-638
We are a drug free workplace. We participate in the E-Verify Employment Verification Program.
Offer Relocation :
No
# of Openings :
1
% of Travel Required :
0-10%
Job Code :
1025

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