Executive Administrative Assistant Supply - Tommy Hilfiger

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The Executive Administrative Assistant supports the SVP, TH Supply in all areas of the business, including scheduling, travel plans and expense reports, and provides support for projects including presentations and group meetings. 

Responsibilities:

• Manage and maintain calendars, provide timely follow up when scheduling meetings
• Create domestic and extensive international travel itineraries (includes accommodations, air fare, train fare, and car reservations to and from the airport)
• Travel expenses and monthly expense logs for travels
• Special projects with the team (e.g., ad-hoc projects and presentations from senior leaders)
• Organize flow of work, prioritize tasks and activities, and ensures that routine administrative functions are carried out in a timely and effective manner, e.g. word processing, copying, and organizing all travel arrangements
• Coordinate with internal and external teams to organize high profile meetings, videoconferencing, trips and events; ensures executive meets his/her commitments; anticipate all support presentation materials and technology requirements
• Supervise various office activities, such as supply ordering, office equipment maintenance, new team member set up and office relocation
• Prepare multimedia presentations (PowerPoint a must ; Keynote a plus), excel spreadsheets and be able or willing to learn new technology applications relating to presentation development
• Undertake ad-hoc projects involving research; may draft communication or reports
• Triage internal and external communication and prioritize accordingly to help maintain executives’ schedules
• Maintain and update extensive database of contacts.
• Prepare, submit and track payment of travel reimbursements.
• Assist with select special projects
• Orders departmental office supplies adhering to budget set for department.
• Collects and verifies expense reports and capital expenditure requests for department, including applying G/L codes

Qualifications:

• Bachelor’s degree
• Previous experience in supporting a Senior Level executive is a plus ; minimum 2+ years of related work experience   
• Polished professional with strong graphic sensibilities
• Strong interpersonal skills
• Advanced PC and Mac skills including Microsoft Word, PowerPoint, Excel. Other related multi-media software a plus especially Keynote. Knowledge MS Office in particular the Outlook Email, Calendar and Task Management functionality
• An ability to communicate at various levels within and outside the organization
• Well-organized, methodical and attentive to detail
• Ability to work in a fast-paced and fluid environment with changing priorities required
• Ability to handle confidential information and matters with discretion
• Ability to prioritize own workload and to work without close supervision; remain cool under pressure
• Strong written and oral communication skills
• Excellent organizational skills including the ability to thrive in a fast paced, multiple task environment

,title:Executive Administrative Assistant, Supply - Tommy Hilfiger,datePosted:2021-04-15T00:00:00.000 0000,@context:****experience in supporting a Senior Level executive is a plus ; minimum 2 years of related work experience . ,responsibilities:The Executive Administrative Assistant supports the SVP, TH Supply in all areas of the business, including scheduling, travel plans and expense reports, and provides support for projects including presentations and group meetings. Manage and maintain calendars, provide timely follow up when scheduling meetings. Create domestic and extensive international travel itineraries (includes accommodations, air fare, train fare, and car reservations to and from the airport). Special projects with the team (e.g., ad-hoc projects and presentations from senior leaders). Organize flow of work, prioritize tasks and activities, and ensures that routine administrative functions are carried out in a timely and effective manner, e.g. word processing, copying, and organizing all travel arrangements. Coordinate with internal and external teams to organize high profile meetings, videoconferencing, trips and events; ensures executive meets his/her commitments; anticipate all support presentation materials and technology requirements. Supervise various office activities, such as supply ordering, office equipment maintenance, new team member set up and office relocation. Undertake ad-hoc projects involving research; may draft communication or reports. Triage internal and external communication and prioritize accordingly to help maintain executives’ schedules. Maintain and update extensive database of contacts. Prepare, submit and track payment of travel reimbursements. Assist with select special projects. Orders departmental office supplies adhering to budget set for department. Collects and verifies expense reports and capital expenditure requests for department, including applying G/L codes. ,skills:interpersonal, excellent organizational skills, keynote, microsoft word, ms office, powerpoint a, pc, relocation, handle confidential information, oral communication, outlook, attentive to detail, organize, pc and mac, willing to learn new, videoconferencing, multimedia presentations, communication, strong interpersonal skills, supervision, travel arrangements, leaders, expense reports, research, executive administrative assistant, office equipment maintenance, excel spreadsheets, organizing, word processing, database, task management, excel, organizational, powerpoint, ability to communicate, travel, well-organized, scheduling, supply ordering, maintain calendars, triage, Marketing Operations Assistant, Marketing Officer, Senior Lead Marketing Manager, Sales Operations Assistant, Marketing Operations Coordinator, Marketing & Communications Manager, Assistant Director Marketing Communications, International Marketing Consultant, Direct Marketing Coordinator, Assistant Media Planner}Executive Administrative Assistant, Supply - Tommy Hilfiger in New York, New York, United States of America | Administration at PVH

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