ECM FileNet P8 Records Management Analyst

Profile

Description of position
The Enterprise Content Management Group is responsible for implementation, maintenance and governance of the Enterprise Content Management System. Costco is currently implementing IBM FileNet P8 ECM Platform and, moving forward, Costco business areas and personnel will rely on the services of this platform on a daily basis. Costco Enterprise Content Management Group is actively pursuing technical resources to aid in the development, maintenance and implementation of the IBM FileNet P8 solution.
This position is a part of the Enterprise Content Management Group and will support the IBM/FileNet suite of applications used across the Costco enterprise. Job functions include (but are not limited to) directs, designs, recommends and implements automated records filing and retrieval practices for the ECM IBM FileNet System. This role ensures compliance with company retention schedules and corporate records management guidelines. The job may include writing procedures and providing training where necessary. The records analyst collaboratively evaluates, selects and applies procedures with other ECM team members and the business. The technologies included are:
- IBM FileNet P8 Content Manager
- IBM FileNet Content Analyzer
- IBM FileNet Records Management
- IBM FileNet Forms Manager
- IBM FileNet Web Content Manager
- IBM FileNet Discovery Manager
- IBM FileNet Datacap
- IBM FileNet BPM
- IBM FileNet Connector for SAP and SharePoint
Tasks and responsibilities
FileNet P8 Administration
Reviews current compliance with records and information management requirements.
Assists in the design of information management systems through the translation of records processes into technical requirements.
Maintains knowledge and awareness of current industry trends as well as current methods and technologies related to active and inactive records management.
Contributes to analysis to determine departmental records keeping requirements and appropriate retention values for documents to be stored within the ECM System.
Trains users in the policies and procedures of the Records and Information Management program as it relates to documents stored in the ECM IBM FileNet Systems.
Provides advice on retention and management of information stored in the ECM system.
Monitors use and requirements of inactive records.
Assists in creating destruction notification for approval, works closely with department representatives to review materials and gain approval for destruction.
Responsible for conducting/coordinating records management audits of the ECM repositories to ensure compliance with records management procedures. Collect metrics and provide results to management.
Prepares status reports on current projects
Partners with the Legal Team on eDiscovery, Legal Hold and lifecycle management.
Collaborates with IT to align systems and configure records management for implementation
Establishes standards for metadata capture and records classification.
Recognizing record management business needs
Troubleshoot issues with the business
Assist in the development and/or demonstration of proof of concepts for the business
Required skills, abilities, and certifications
Desired Skills & Experience
4-5 years of experience in the field of records management with 2 years experience IBM FileNet P8
Expert in automated records management systems and emerging technology
Ability to prioritize and perform multiple tasks.
Ability to resolve problems through immediate actions or short term planning.
Expert ability to make good decisions based on combination of analysis, experience, and professional judgment
Advanced organizational, administrative, record keeping and time management skills
Expert in research, gather, arrange, compile, interpret, summarize, and evaluate complex and intangible data
Technical writing experience.
Records Certification Preferred (Certified Records Manager)
Recommended skills, abilities, and certifications
Records Management professional desired
IBM FileNet P8 certified professional desired
Windows Administration experience
To Apply: Email your current resume and cover letter to
****
no later than 02/08/13. Please specify the department as shown above on your cover letter to ensure proper handling of your resume.
Costco Wholesale Corporation
999 Lake Dr
Issaquah, WA 98027
Web: ****

Company info

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