Meetings amp Digital Events Planner

Profile

Meetings & Digital Events Planner
The candidate under the general guidance of the Training & Events Manager, will have an important role in a department producing well over 100 events per year. Work closely with the Manager on all events from initial design and pre-planning stages through execution and follow-up. Manage the logistics during the event planning process, including, as applicable. Event timelines and checklists. Attendee communications, including registration/RSVPs and messaging on the training registration platform. Hotel room block and other accommodation logistics. Food and beverage ordering and management. Function space allocation and room set-ups, AV equipment. Speaker coordination and technical support. Print production including vendor quotes. Proofreading and producing slides, nametags, handouts, and other materials. Continuing education credit coordination. Packing and shipping of materials. On-site set-up and supervision. Virtual event host and technical lead; and Post-event follow-up. Develop and manage event budgets, track expenses during the planning process, and produce event summaries with final expenses. Review and summarize attendee evaluations and, as applicable, recommend changes to future events. Maintain a detailed electronic filing system for all events. Provide feedback and make recommendations for better efficiencies involving the meetings logistics and communication process; seek and suggest possible solutions in order to ensure effective outcomes. Serve as lead or primary backup for webinar and virtual event production. Coordinate content for the Firm’s website regarding training related topics, including blog posts tied to upcoming or recent training events. Assist in maintaining, developing and leveraging Firm client/prospect mailing lists. Maintain and catalog Firm marketing materials including attorney photos, videos, biographies, advertisements, flyers. Assist in creating and/or updating promotional materials used for training and trade including attorney bios and speaking engagements; practice group descriptions; flyers; postcards. Participate in team strategy sessions regarding programming and scheduling. Posting on Event calendars. Other duties as assigned.

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