Executive Associate II Early Clinical Development Oncology

Profile

Bristol-Myers Squibb is a global Biopharma company committed to a single mission: to discover, develop, and deliver innovative medicines focused on helping millions of patients around the world in disease areas such as oncology, cardiovascular, immunoscience and fibrosis.

Join us and make a difference. We hire the best people and provide them with a work environment that places a premium on diversity, integrity, collaboration and personal development. Through a culture of inclusion, we create a better, more productive work environment. We believe that the diverse experiences and perspectives of all our employees help to drive innovation and transformative business results.

The Early Clinical Development Executive Associate provides support to members of the Early Clinical Development, Hematology, Oncology and Cellular Therapy team and coordinates the Early Clinical Development Protocol Review Committee as well as other projects as needed.


Perform highly diverse administrative and project focused duties including coordination of protocol review committee.

Utilize proven skills in prioritizing and multi-tasking in a fast paced working environment





Perform highly diverse and complex administrative functions, including but not limited to proactive calendar management, domestic and international travel arrangements, ensuring manager’s meeting preparedness (e.g. assemble meeting materials & pre-reads), preparing expense reports, management of department SharePoint.

Facilitate PRC activities to ensure meeting scheduling, team readiness, appropriate review, and clear documentation of decisions/approvals including reviewer comments and meeting minutes. Maintain PRC document routing and management systems (e.g. SharePoint).

Anticipate needs of manager and/or team, and take appropriate steps to produce desired outcome with minimal assistance from supervisor with accuracy and efficiency to meet all deadlines.

Interface in a professional manner with senior executives and matrix team members, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.

Prioritize activities and take action based on an understanding of departmental objectives and business needs.

Maintain and organize office operations and procedures such as filing system, expense reports as appropriate, purchase orders, office supply orders, and other administration services.

Adhere to T&E policies, including booking international and domestic travel, reconcile business expenses for executive(s) and staff.

Prioritize and complete support requests in a timely manner (i.e. issues with IT, systems, facilities, etc.)

Maintains professional and technical knowledge by remaining current with BMS continuous learning modules

Additional coordination of activities and projects as needed


Requirements


High School degree, some college or degree desirable.

Sufficient knowledge of scientific/medical terminology to support PRC activities

7 years administrative or comparable experience, prior BMS and Executive Associate experience preferred.

Proficient with Microsoft Suite (Outlook, Word, Excel, Powerpoint). Knowledge of BMS Systems, Policies, and Processes.

Experience with Concur Travel and T&E, Ariba/SAP, Sharepoint, eSetup, eTime, Workday, and Room Scheduler





Demonstrate ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time-zones and during periods of heavy workload. Provide back-up support for other administrative staff.

Ability to multi-task and adapt quickly to competing priorities while remaining focused.

Successful candidate must be able to learn new tools and systems in an ever-evolving environment

Exhibit a positive work attitude, high productivity and a collaborative approach with other employees across a matrix and international environment.


Bristol-Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees the resources to pursue their goals, both at work and in their personal lives.

Bristol-Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Company info

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