Accounts Manager

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An exceptionally unusual vacancy in our Accounts team.
Our Accounts team are looking for an Accounts Manager to provide support to the Head of Accounts and the wider team.
The ideal candidate should have:
A minimum of 3 years’ experience as a Legal Cashier, and ideally ILFM qualified, or AAT qualified plus a good knowledge of the Solicitors Accounts Rules.
Knowledge of Aderant Expert – Ideally but not essential as training will be given.
Good numeracy skills and client service skills for the internal client (firm) and be able to work independently, part of a team and under pressure.
Key responsibilities will include:
Provide an efficient and effective accounting service for the Firm and seek ways to support the Head of Accounts to improve the service level provided by the team to all departments.
To ensure that accounting transactions for both Client and Office ledgers are promptly and accurately posted.
To deputise for the Head of Accounts when absent from the office.
The day-to-day administration of the firm’s Client account and Office account ledgers.
Ensuring that accounting transactions are promptly and accurately posted to the ledgers and that the firm’s accounting records are kept up to date in accordance with the Solicitors’ Accounts Rules and requirements of the Law Society, the firm’s auditors, and best practice.
Maintaining up to date reconciliations, including bank reconciliations of both Client and Office account.
Monitor for compliance of SAR rules at all times and escalate matters where necessary to Head of Accounts or Finance Director.
Provision of a cashier function, including the production of cheques, control of cash, CHAPS receipts, Banking and payments, administration of receipts by credit card.  Checking of conveyancing completion statements and processing of transactions.
Deal with enquiries from fee earning teams and where appropriate assist in the production of reports.
Provide support for the Firm’s payroll and payroll related matters in the absence of the Head of Accounts with outside provider.
Ensuring that the quarterly VAT Return is completed and submitted in a timely manner in the absence of the Head of Accounts.
Regularly reviewing the Client ledgers in order to ensure that fees due to the firm are realised.
Day to day system management of the Firm’s practice management system, Aderant, ensuring smooth operation and prompt dealing with problems by reference to the system suppliers.
Performing any other duties of an accounting, financial or systems related nature as may be required from time to time.
Liaising with the Director of Finance concerning any problems relating to the above activities in the absence of the Head of Accounts.
To ensure the confidentiality of all the Firm and Clients documentation and information.
To be familiar and comply with the requirements of the Firm’s Office Manual and Quality Standard procedures.

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