E-discovery Admin Assistant

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E-discovery Admin Assistant
The candidate will be responsible for providing administrative support and organizational structure to E-Discovery Attorneys, Project Attorneys, Analysts and Director of the Records & E-Discovery practice group. In addition to administrative duties such as timekeeping approvals/modifications, preparation of department correspondence, answering the phone, and scheduling meetings and conference rooms, this position requires the ability/skills to draft communications, proficiently work with numerous applications (Word, Outlook, Excel, PowerPoint, third-party E-Discovery software), and interact with personnel from local and other offices/departments. One should also have the initiative to propose new suggestions and ideas regarding group processes and operations. This position also works closely with other practice and administrative personnel, and requires the discipline to maintain a high level of confidentiality. Provide administrative support to Records and E-Discovery Director. Assist PGL, Director and E-Discovery Associates with compilation of data and scheduling for yearly E-Discovery evaluations. Assist E-Discovery Attorneys with preparation and compilation of case training materials. Assist department members with travel arrangements, when needed. Review and approve weekly time entries for team members in ‘My Time” Accounting System. Assist team members with corrections to “IntApp time” entries, as needed. Process expense reports for team members including those associated with yearly attorney license renewals. Assist with compilation and updates to department library resources. Maintain index to client media stored on site consistent with the firm’s record retention policies. Provide billable support to case teams/E-Discovery attorneys and analysts, as needed. Conduct and File Quarterly verifications of E-Discovery Attorney attorney licensure status. Maintain department Privilege and QC training materials. Respond to and resolve administrative issues from Records and E-Discovery attorneys, analysts and staff in multiple offices regarding payroll, benefits, timekeeping, travel, and expense reporting. Research inquiries from department members regarding firm procedures and policies. Maintain budget tracking reports for each active matter underway in Records & E-Discovery Group. Act as department liaison with HR and IT teams on new hire training/orientation and assist with candidate interview procedures. Maintain department out of office calendar. Assist Attorneys and Analysts with burning discs and creating labels for productions. Prepare transmittal letters and mailings to accompany production media. Catalog hard copy data shipments and coordinate return of same as needed. Assist Attorneys with billable projects such as data entry for privilege logs and preparation of deposition preparation binders as needed. Maintain/update department billing rate guide. Assist with webinar/video conferencing requests. Assist with facilities issues. All other duties as assigned.

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