Associate Executive Director

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Associate Executive Director
Duties: Reports to the Executive Director of the University Corporation (Corporation) and is responsible for real estate development and property management, contract administration, risk management, legal compliance and policy, and assigned affiliated activities. Responsible for providing broad-based organizational support of the goals and initiatives established by the Executive Director and Board of Directors, including financial planning and analysis. Represent the Executive Director in meetings involving Corporation staff, the campus and community at-large; and will assist in supporting the operational needs of the Corporation as needed. As a member of the Corporation’s executive leadership team, responsible for fostering an environment of collaboration and for building strong relationships with internal and external constituents and colleagues. Collaborates with Corporation and university personnel to problem solve, improve business models, and identify opportunities for better efficiencies within areas of oversight; maintains positive university relations Provides staff support and counsel in respect to policy, laws and regulations and suggests appropriate actions for compliance with regulations and administrative requirements. Formulates proposals to the Executive Director and Board of Directors involving broad and often complex areas of policy and management action. Implement or monitor such proposals when adopted. Provides general administrative and financial guidance with regard to real estate transactions, commercial enterprise activities, and supports new businesses, programs or activities requiring the support of the Corporation Integrates, coordinates and collaborates with university departments when proposing and planning business activities. Evaluates work performance of subordinates; participates in the selection and training of department staff. On assigned basis, assists key University staff with policy, programs, projects or matters involving the Corporation. Provides staff support and counsel to Board officers and members on assigned basis. Responsible for the implementation and maintenance of risk mitigation and management efforts. Conducts special studies, investigations, and prepares administrative reports as assigned; assists in the implementation of new policies, programs, and procedures; cooperates with agencies, groups, and individuals in the coordination of Corporation operations; studies proposed legislation/regulations, advising the Executive Director on impact; and confers with staff and managers in regard to the need for legislation/regulations, advising and consulting on such needs with Executive Director. Acts as a resource and provides consultation and support to Corporation senior management team, for areas of expertise. Will lead and/or coordinate various special projects, initiatives and tasks on an assigned basis. Provides oversight of event services, contract administration and facility management of all non-housing facilities, working in close coordination with the Director of Events, Facility Operations and Contracted Services. Responsible for the overall risk management administration of the University Corporations assets and activities. Responsible for coordinating external audit reviews and required responses Assists in the development of policy relating to fiscal, contract and risk management activities Maintains relationship with Student Affairs to ensure contracted services are coordinated and accomplished. Oversees the operations and fiscal administration of student, faculty and staff housing. Administers the contract for East Campus property management and works with the appropriate University personnel (Residential Life and Facilities Services and Operations) for Main Campus housing operations. Assumes a lead role for Corporation business development activities and program expansions; represents the Corporation on behalf of the Executive Director on and off-campus. As assigned, leads the assessment of certain business development projects and products according to university and Corporation goals, including new businesses and process improvements. Prepares preliminary factual reports about target businesses consisting of, but not limited to: diligence assessments, presentations on strategy and rationale, valuation, financial impact analysis and terms summary. Manages aspects of strategic transactions, including: preliminary analysis and evaluation, communicating results and recommendations to the Executive Director; working with executive leadership to gain initial acceptance/support among key Corporation decision makers and university stakeholders; leading the diligence effort; works with key financial managers in the development of financial/valuation analysis; deal negotiation; and oversees the implementation of transactions when approved. Establishes return on investment measures and goals for assigned business development projects based on revenue potential, public relations consideration, and an assessment of content value. Works with the Controller in order to utilize appropriate finance staff resources, as needed. Works with university administration on joint venture projects. Evaluates, negotiates and closes investment and real estate transactions with Executive Director and Board approval Performs other duties as assigned. Directly supervises assigned employees; carries out supervisory responsibilities in accordance with Corporation’s policies and applicable laws and regulations Supervises the daily activities of the department, including but not limited to, effective delegation of assignments, training and resources necessary to meet performance standards and assist employees in improving performance relevant to job requirements Develops and implements effective performance and department goals and objectives, provides performance evaluations, and implements appropriate counseling Directs and monitors employees to ensure that they remain in compliance with policies and procedures Subordinates may include various staff appropriate to support the needs of the organization. Promotes and maintains an atmosphere of excellent internal and external customer service and positivity within the accounting department and the campus community. Serves as the administrator in charge in the absence of the Executive Director. Takes on special projects and performs other duties as assigned.

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