Legal Secretary

Profile

Legal Secretary
The candidate will provide administrative support to the Office of the General Counsel ("OGC") legal staff and will coordinate a variety of OGC projects and programs. Perform a variety of legal secretary duties for assigned attorneys, including managing calendars, scheduling appointments and meetings, preparing travel arrangements and expense reports, taking accurate messages, preparing correspondence, faxing and copying, willing to make filing a priority, preparing reports and training materials in PowerPoint and graphs using Excel spreadsheets, in addition to other projects as assigned. Create, maintain and organize all litigation files for federal, state and administrative matters handled internally and by outside counsel. Coordinate responses to subpoena requests. Respond to inquiries on a variety of legal matters, such as the status of pending cases; be knowledgeable about administrative agency and court rules; and provide general administrative support as needed to any OGC staff member, outside counsel and clients in litigation-related matters. Enjoy contributing to a team effort and be a model representative of the OGC in all interactions university-wide and in the community. Create, maintain and organize all general office files. Receive and screen visitors and telephone calls for OGC. Serve as primary back-up to Receptionist. Provide legal secretarial support when necessary to anyone in the OGC; carry out all responsibilities in a team and customer focused manner; provide excellent service to all external and internal customers. Assist in the administration of the case management program and the Electronic Discovery initiative in the OGC, including preparation and mailing of litigation hold notices and other matters as needed relating to Electronic Discovery. Serve as the primary back-up to the Director of Legal Administration with board related meetings, university events such as commencement and convocation, special projects as needed and outside counsel billing. Assist with OGC training programs- identifying and reserving locations, tracking attendees, preparing course/training materials. Handle sensitive and confidential matters with complete confidentiality and discretion.

Company info

Sign Up Now - MiamiCrossing.com