Temporary Legal Assistant

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Legal Assistant
Duties: Responsible for the day to day management and coordination of the Children and Family Justice Center in University School of Law’s Legal Clinic. Faculty Support: Prepare and edit legal documents, correspondence, scholarly articles, and confidential reports. Draft routine motions; arrange for filing and service; Format briefs (including pagination, table of authorities, cite checking, appendices). Obtain and scan records on appeal; prepare necessary paperwork for court reporters and courts for fee reimbursement. Make travel arrangements for attorneys, students and others as needed (flight, hotel, car rental, etc.). Coordinate events, including logistics related to clinic class speakers. Collect and monitor attorney feedback and other evaluations for clinic classes. Maintain course management system for assigned attorneys. Update course packs for clinic classes. Maintain appointment schedules and calendars for supervising attorneys. Process requests for rooms, equipment, and food/beverage. Keep calendar of events, due dates, etc. - track attendance, etc. Other general office duties such as mailing, faxing, copying, filings, and transcription. Supervise legal assistants and deliver trainings to legal assistants on filing procedures, operations, and financial processes and identify other training needs. Supervise and coordinate work of legal assistants. Train legal assistant on filing procedures, operations, financial processes and identify other training needs. Conduct meetings w/students and staff regarding case sensitive material. Student Support: Assist supervising attorneys in onboarding students. Assist students with their client case work which includes training and advising new students each semester on creating and preparing legal documents (e.g. briefs, exhibits, discovery materials, notices, certificates of service, tables of authority, affidavits, researching/understanding court rules, etc.). Provide students with administrative support in preparing correspondence, mailings, court filings, prison visits, and legal phone calls. Assist students in making equipment reservations, room reservations, travel reservations, and car rental reservations. Provide students with limited IT support, translation services when appropriate, and serve as the intermediary in communications between the faculty and students for all course and client-related matters. Responsible for collecting work from students and integrating it with that of their supervising attorneys. Reconciling various document versions from multiple students, faculty members and external co-counsel. Collect journal reflection pieces from students twice each semester. Budget and Financial Support: Prepare and process all travel and other expense reimbursements for faculty, fellows and students including foreign and domestic travel. Prepare and process all expense and event invoices, check requests and petty cash requests. Purchase books and other supplies as needed. Records Management: Process conflict and other intake forms. Maintain hardcopy and electronic version of all client files. Data entry of all new and closing client case file information into the case management system, and produce monthly reports for the Clinic Operations Coordinator. Manage and maintain files and offices of assigned attorneys. Keep offices and files orderly. Cover lunches and breaks in the reception area as needed. Provide professional and helpful customer service.

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