Executive Coordinator Legal

Profile

Executive Coordinator, Legal
The candidate will be responsible for: Completes a broad variety of critical tasks for members of the Legal, Compliance, Risk, BSA/AML Compliance and Community Reinvestment Act departments, respectively, including managing active appointment calendars, completing expense reports, composing and preparing correspondence that is often confidential, assisting in revising and tracking versions of standard legal documents and policies, sometimes arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings. Performs on-line research on legal, compliance or other issues as requested by members of the respective teams. Plans, coordinates and ensures department member schedules are followed and respected. Provides "gatekeeper" role for access to members of the departments, creating win-win situations for direct access to department members. Organizes and expedites workflow through the office, fields incoming telephone calls, relays messages, answers questions and inquiries and provides information when department members are not available. Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for members of the respective departments, some of which may have organizational impact. Receives garnishments, subpoenas and levies, determines individuals who are able to respond and forwards documents to such individuals; provides support to the Senior Paralegal in responding to subpoenas and document production requests. Also researches issues as requested related to garnishments, subpoenas and levies. Prepares board meeting materials for Board of Director meetings and also prepares minutes and related reports; responsible for retention of all such minutes and board-related documents. Reviews all incoming legal invoices and determines charge center, distributes for initial approvals, then follows up with General Counsel's approval before routing to Accounts Payable. Responsible for the completion of all legal and compliance training related to the position. Must understand all applicable laws and regulations that apply to the position and comply with the requirements. Should have 5+ years’ experience as an executive or administrative assistant in a law firm, in-house legal department or a compliance department, or equivalent experience in a related field, preferred. Good PC skills - proficiency in Microsoft Word and Excel essential. Must have good written and verbal communication skills. College degree preferred.

Company info

Sign Up Now - MiamiCrossing.com