Senior Project Coordinator

Profile

Bristol-Myers Squibb is a global Biopharma company committed to a single mission: to discover, develop, and deliver innovative medicines focused on helping millions of patients around the world in disease areas such as oncology, cardiovascular, immunoscience and fibrosis.

Join us and make a difference. We hire the best people and provide them with a work environment that places a premium on diversity, integrity, collaboration and personal development. Through a culture of inclusion, we create a better, more productive work environment. We believe that the diverse experiences and perspectives of all our employees help to drive innovation and transformative business results.

Key Responsibilities and Major Duties


Maintain records of audits and inspections that are easily retrievable, accurate, and complete.

Prepare, maintain, and distribute metric reports in support of GxP ITQA activities as requested (e.g. Workload, Overdue CAPAs, etc.). Conducts follow ups as required

Enter audit reports and action plans into the Quality Management Systems (QMS).

Design queries and run special reports in the QMS in support of the GxP ITQA activities as requested by the team.

Process monthly audit status reports, analyze for outstanding actions; follow up and update prior to distribution.

Meeting planning and logistics, management of calendars, agenda distribution, format of meeting summaries, uploading to websites.

Liaise with team on audit logistics to include the creation of notebooks, sourcing of current reference materials and appropriate regulatory information.

Make travel arrangements and prepare expense reports.

Manage and maintain ITQA SharePoint site and shared team calendars. Ensures remediation of conflicts in audit planning and schedules with the audit function

Facilitate the execution of agreements; liaising with third parties, Buy@BMS and requester.

Provide general administrative support to GxP ITQA personnel and management (e.g., ordering office supplies, set up meetings, etc.).

Perform other project-related tasks as directed by management including special assignments as requested.

Stay informed of changes or new tools that would help GxP staff and communicate useful information.

Adherence to BMS core behaviors.


(Disclaimer: The responsibilities listed above are only a summary and other responsibilities will be required as assigned)

Key Competency Requirements


Highly-proficient in Microsoft Office Suite utilizing programs for word processing, spreadsheets, presentations, and calendar

Proficient in technology applications in support of business operational function

Excellent written and oral communication skills, including excellent editing and proofreading skills.

Ability to initiate and complete tasks with minimal supervision

Must be able to exercise judgment within defined practices and policies in selecting potential solutions to problems

Organizational and analytical skills are of key importance such that the Head of ITQA and staff can rely on the associate to keep the office on schedule and prepared for all business activities, including meetings, presentations, travel and deadlines

Ability to handle information of a highly confidential and critical nature and to communicate appropriately both inside and outside the company.

Flexibility for overtime with short notice, and coordination of vacation and work hours with other administrative staff in the company.


Bristol-Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees the resources to pursue their goals, both at work and in their personal lives.

Bristol-Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Company info

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