Legal Secretary III

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Legal Secretary III
Duties: Performs complex (journey-level) legal secretary work to Administrative Law Judges (ALJs) who conduct contested case hearings for various state agencies. Work involves providing legal and administrative support and maintaining appropriate communications with ALJs, agencies, and the general public. Trains others as needed. Works under general supervision with moderate latitude for the use of initiative and independent judgment. Organizes, indexes, and files legal and administrative documents in a timely manner. Reviews case filings for completeness and transmits them to appropriate persons. Coordinates travel arrangements for ALJs and prepares or processes related paperwork and files. Prepares, proofreads, and edits legal and administrative correspondence, reports, studies, forms, and documents which may include legal terminology and technical, financial, medical, and legal discussions, and maintains and protects the confidentiality of same, as required. Prepares and issues documents using Microsoft products, Adobe Professional and e-file on a daily basis. Ensures orders and decisions, including citations, quotations, footnotes, and references are properly formatted. Maintains record-keeping and filing systems. Organizes hearing materials. Responds to inquiries regarding rules, cases, policies, and procedures without giving legal advice. Assists in the development of policies and procedures as needed. Assists ALJs with the scheduling of cases. Reviews and processes mail for ALJs. Answers the phone providing general information or routing calls as appropriate. Trains others as needed. Performs related work as assigned.

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