Intellectual Properties Client Coordinator

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Intellectual Properties Client Coordinator
Responsibilities: Provides support for intake for all new prosecution matters; acts as point of contact for status inquiries and general questions. Implements best practices and efficiencies in the IP processes as needed and approved by IP partners. Serves as a client liaison on IP client projects. Serves as a contact for client billing & communication including reviewing bills for appropriate fee-agreements, bill rate adjustments and verifying new associate/hire integration on client billing. Monitors workflow; ensures no unclaimed/outstanding items; teams with other coordinators to ensure all work is covered. Assists Contract Attorneys by tracking assignment timeliness and coordinating administrative support on specific clients assigned; monitor internal/client review process; coordinate time entry and monthly invoicing. Sends client reminders, as needed, and reports filing to specific clients. Prepares recommendation shells and response shells for U.S. Office Actions. Preparation of IDSs for assigned clients. Collaborates with IP Partners to create, implement and maintain standardization of protocols; assists Partners by creating client-specific documentation templates and protocols; address specific client issues and prosecution, as requested. Supports IP Partners with client management workload: supplementary client docketing, which may include reviews and processes all incoming correspondence from third party docketers, USPTO E-notifications and communications from foreign associates; coordinates instructions between client, company working attorneys and foreign associates; updates and maintains client docket for all matters and all attorneys; addresses all incoming new matters, updates requests and questions from client. Assists other coordinators, and shares workload, for other non-standard client projects and document preparation as needed.

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