Director Design Studio Management Calvin Klein Underwear amp Calvin Klein Performance

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POSITION SUMMARY:

The Director Design Studio Management is responsible for leading the day-to-day function of the studio. The position encompasses Calvin Klein Underwear and Calvin Klein Performance, working with two in-house design teams across underwear and performance categories.  

PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES OF THE JOB:

PRODUCT DEVELOPMENT

• Oversees and owns design’s T&A calendar and distributes all finalized seasonal development calendars across multiple product categories to internal and external partners.
• Leads communication with partners on confirmed T&A calendars and schedules all milestone meetings.
• Owns and maintains master mapping calendars across all brands and categories.
• Leads planning of major milestones meetings and creates and drives agendas for in-house designed categories; leads all other related logistics.
• Drives conversations both cross-functionally and within design team relating to calendar and ensures that design team’s deliverables are being met in time with deadlines.

FINANCIAL

• Oversees and maintains Calvin Klein Underwear and Calvin Klein Performance design budgets including travel, design expenses, and vendor invoices for annual budget forecasting.
• Manages department expenditure by monitoring expense reports and ensuring consistent policy compliance.
• Partners with Finance to allocate staffing budgets for incoming new hires.
• Partners and communicates with vendors regarding billing questions.
• Oversees and manages inspiration purchases/records.
• Owns completion of monthly reconciliation reports for shipping expenses and Kronos tracking, as well as analysis of the data to ensure proper classification of charges.

DESIGN OPERATIONS

• Drives coordination and production of photoshoots, style outs, and GLA preparation.
• Pro-actively creates and implements standard operating procedures and optimal organizational efficiency throughout the design life cycle, calendar, and staffing.
• Partners with Human Resources to support associate onboarding process for new hires, freelancers, and interns. 
• Oversees office space allocation, floor moves, renovations, etc.
• Oversees the work-visa process for team members and manages application and renewal procedures.
• Ensures optimal communication and connectivity with cross-functional teams.
• Owns general management duties in partnership with IT, Procurement, and Facilities.
• Maintains global product architecture reference.
• Manages packaging database for compliance training.
• Directs the upkeep of the common areas within the design studio.
• Owns department attendance tracking/approve time sheet in Kronos.
• Leads special projects as assigned.

TRAVEL & EXPENSES

• Reviews and approves expense reports for team in Concur.
• Reviews and approves international and domestic travel.
• Manages expense reports and tracks reimbursements for division leads.
• Owns approval tracking required from travel administrator when necessary to include in expense reports.
• Creates and publishes travel agendas and manages all travel logistics.

QUALIFICATIONS & EXPERIENCE:

Experience: 10 years of Studio/Office Management or related experience

Education: Bachelor’s Degree preferred in related field

Skills:

• Familiar with development/product life cycle 
• Possesses project management mindset: plan, execute, monitor/control/communicate, hindsight review
• Excellent verbal and written communication skills; must possess exceptional interpersonal skills
• Resourceful and proactive, and is detail oriented and highly organized, able to juggle multiple changing priorities; strong sense of urgency. Excellent follow up skills.
• Intermediate Microsoft Excel, Word & PowerPoint; Adobe Photoshop and Illustrator a plus

INTERNAL & EXTERNAL CONTACTS:

Internal: Design, Merchandising, Facilities, Human Resources, Sourcing, Supply, Tech, Licensing, Marketing, Creative, and Communications.

External: Vendors and any other external partners

SUPERVISORY RESPONSIBILITIES: 3D Assistant Designers (3) [future state]

BUDGETARY RESPONSIBILITIES:

Oversight of all design operation costs; review and approval of staff reimbursable-expenses; monitoring and management of annual travel expenditures to meet company-mandated savings target

DECISION MAKING: Management lead for all internal initiatives for CKU/CKP Design orgs. First-tier approvals of department expenses

RESOURCEFULNESS/CREATIVITY:

• Must demonstrate curiosity and is motivated to learn new skills and knowledge
• Someone who always has a backup plan and is depended upon as the studio “fixer”

ENVIRONMENT: Highly collaborative and dynamic environment, deadline driven

QUALIFICATIONS & EXPERIENCE:

Experience: 10 years of Studio/Office Management or related experience

Education: Bachelor’s Degree preferred in related field

Skills:

• Familiar with development/product life cycle 
• Possesses project management mindset: plan, execute, monitor/control/communicate, hindsight review
• Excellent verbal and written communication skills; must possess exceptional interpersonal skills
• Resourceful and proactive, and is detail oriented and highly organized, able to juggle multiple changing priorities; strong sense of urgency. Excellent follow up skills.
• Intermediate Microsoft Excel, Word & PowerPoint; Adobe Photoshop and Illustrator a plus

INTERNAL & EXTERNAL CONTACTS:

Internal: Design, Merchandising, Facilities, Human Resources, Sourcing, Supply, Tech, Licensing, Marketing, Creative, and Communications.

External: Vendors and any other external partners

SUPERVISORY RESPONSIBILITIES: 3D Assistant Designers (3) [future state]

BUDGETARY RESPONSIBILITIES:

Oversight of all design operation costs; review and approval of staff reimbursable-expenses; monitoring and management of annual travel expenditures to meet company-mandated savings target

DECISION MAKING: Management lead for all internal initiatives for CKU/CKP Design orgs. First-tier approvals of department expenses

RESOURCEFULNESS/CREATIVITY:

• Must demonstrate curiosity and is motivated to learn new skills and knowledge
• Someone who always has a backup plan and is depended upon as the studio “fixer”

ENVIRONMENT: Highly collaborative and dynamic environment, deadline driven

Company info

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