Senior Associate Director Of Facilities

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Senior Associate Director of Facilities

Duties: Manage School District and other local stakeholder relationships in Camden as relates to facility needs. Serve as point of contact for facility related planning with Camden City Public Schools (CCPS) and other local stakeholders. Build deep understanding of local community and political context for Renaissance schools and actively work to build, manage and navigate important short and long term relationships, particularly with respect to facilities decisions. Manage major milestones, provide updates and recommendations and facilitate key decisions with external and internal stakeholders, including regional and school leaders, Boards and other teams at Uncommon including Development, Finance, External Affairs and Executive Team members. Site Identification, selection, leasing and acquisition: Develop possible short-term and long-term facility options for schools, including review of existing public school facility options, private options or new construction options. Pursue acquisition opportunities, if required for planned expansion. Interfaces with CCPS and/or tenants and landlords to negotiate leases, arrange repairs, and ensure overall effective management of school sites. Evaluate options based on due diligence, budgetary and political constraints and communicate best options Work collaboratively with Uncommon Regional teams, and Uncommon Finance and Development teams, to reach agreement on resources available for facility solutions. Serve as primary point person with school and regional leaders to solicit project input, manage project timeline and complete project in accordance with academic needs. Site Financing: Work with senior team members, as well as external consultants, to arrange and execute project financing required for school projects. Prepare materials and information useful for advocacy and case making with potential financing partners, e.g. NJEDA, funders, lenders, etc. Provide support to Development and Finance teams as relates to the development of budgets (both grant required and construction budgets) for renovation projects. Site Development: Oversee construction and renovation projects for individual school sites that achieve school financial, academic, and timing goals. Plan, direct, and review the activities associated with pre-development and design of potential and viable facility projects, which may include: Coordination with appraisers, environmental companies, surveyors, architects, engineers, etc. Collaboration with school leaders to identify and incorporate specific programmatic and scope needs. Developing budget and cost estimates required to facilitate project approvals. Construction bidding management and coordination Construction management oversight. Attain all necessary facility permits (zoning, certificate of occupancy, inspection, permits, etc.). Represent Uncommon and/or schools, as needed, at legal, local, and community facility-related hearings. Identify, evaluate and recommend contractors, owner representatives, construction managers. Work with Uncommon attorneys to ensure prudent execution of all facility related contracts. Serve as primary point person with school and regional leaders to solicit project input, manage project timeline and complete project in accordance with academic needs. Ongoing Facility Support: Work with Regional Chief Operating Officers and school-based Directors of Operations around facility planning and facility problem-solving, particularly in relation to facility partnerships with CCPS or other Districts, landlords, or project team partners Develop and refine preventive maintenance programs across the network of schools. Research cost, prepares reports, and makes recommendations regarding procurement of outside contractors for specific projects. Inspect completed work for compliance with specifications. Research, hires, and maintains close relationships and oversight of outside vendors providing necessary services to the daily operations and maintenance of the facility. Develop relationships with key vendors, including Uncommon's IT vendors and guide to completion required IT upgrades to school buildings. Provide support and recommendations to school-based Directors of Operations, while also finding ways to codify, systematize and develop strategic procedures for durable and sustainable systems and operations. Develop, Execute and Administer Other Critical Facility Scopes & Systems, including: Loan Compliance, as required, for all facility related loans Bulk Furniture Procurement, as required, for school furniture Project Billing and Invoicing Building Audits for Preventative Maintenance, Repairs and Replacement Performs various administrative and other related duties as assigned and required by the role. Largely speaking, team members own and are responsible for their own administrative duties. Applicants should be hands on team players who can see big picture and also own the administrative details.

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