Facilities Coordinator

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Responsibilities:

Report directly to the Director, Facilities
Assist with all internal adds/moves/changes
Manage security badges process for all employees
Work with various vendors for coffee, WebEx, etc. and negotiate price as needed
Conduct a weekly inventory of office supplies, kitchen supplies and order as needed
Ability to reconfigure office desks when necessary
Responsible for putting away deliveries (with assistance from delivery people), and stocking the kitchen and supply areas
Maintain office employee phone list, conference room & office calendars and public folders using Microsoft Outlook
Sort and deliver incoming mail, faxes, and FedEx(s) as well as manage outgoing mail, FedEx(s) and other shipping services
Work closely with Human Resources by assisting with new employee set-up and orientation
Maintain cleanliness and orderliness of kitchen, supply room, copy room and meeting rooms
Liaison with parking and building management
Assist with set-up of catering events for departments when required
Assist with company events such as office parties, All Hands lunches and other office events
Reception coverage when necessary
Available for company errands

Requirements:

3-5 years’ experience demonstrating increased responsibilities as a facilities coordinator.
At least 2 years of experience with vendor management
Customer service orientated with the ability to multi-task and handle requests from upper management
Proficient on Microsoft office suite – Microsoft Windows environment, including advanced Microsoft Word, Excel, Outlook and PowerPoint and Internet Explorer (research)
Outstanding organization, time management and resource management skills.
Exceptional ability to problem-solve effectively and to be very detail-oriented, thorough.
Possesses a positive “get the job done” attitude and remains flexible to our ever-changing environment.
Excellent written and oral communication skills with the ability and desire to interact with all staff in assisting with their office needs.
Able to lift 15 lbs or greater


Undergraduate degree (preferred not required)

Company info

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