Marketing Operations Specialist

Profile

Marketing Operations Specialist
The candidate will be working closely with the Marketing Directors to develop and monitor the Marketing Department budget and manage the monthly variance reporting. Working with the Director of Business Development to facilitate development of firm-wide Business Development budgets and communicate annual allocations. Supporting the budget and expense approval process as a resource for expense coding and budgeting. Working closely with Marketing Directors to manage the administrative requirements for technology implementations, strategic projects and initiatives (i.e., MS Teams, LinkedIn Learning, Power-User, etc.) Coordinating orientation and integration of the Marketing team staff firm-wide. Creating and maintaining Department organizational charts, job descriptions and job postings. Interfacing with the administration on Marketing Department space and equipment requirements. Coordinating the Marketing Department resources around new Arnold & Porter office openings. Managing and facilitating relationships with Marketing vendors; including photographers, videographers and others as needed across firm-wide offices. Working with the Operations Assistant to oversee and arrange photography sessions in firm offices as needed. Working with the firm and Marketing Department resources to implement special projects (i.e., Arnold & Porter History project). Managing the compliance of the Marketing Department contracts with HBR Consulting and other relevant departments. Managing and updating the Marketing Department Intranet pages. Facilitating Marketing Department Policy and Procedure documentation and communication. Planning Marketing Department meetings, retreats, social gatherings and celebrations of significant milestone moments for the team.

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