Student Recruitment Assistant

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Student Recruitment Assistant
Responsibilities: Tracking US law school sponsorships, law school engagement, vendor and law school contacts, and student recruitment events. Pull monthly student recruitment reports for National Team (Summer Associates, Transactional Fellows, Post-Clerks, Tax LLM Candidates, Foreign Associates). Assist with updating and standardizing email and letter templates to candidates and law schools. Host virtual diversity and clerkship events via FloRecruit, Zoom/WebEx. Assist with Tax LLM Recruiting Cycle. Coordinate logistics for national events, in-person and virtual. Assist with yearly marketing updates for Summer Program, OCI, Judicial Clerkship Recruiting. Coordinate contracts with vendors for National summer program events and submit to Assistant Director/Procurement for approval. Monitor national student recruitment inbox and distribute emails appropriately. Register US offices for law school OCIs/Job Fairs. Coordinate resume collects for US offices during OCI. Monitor VIP and write-in candidates during OCI. Download all candidate packets during OCI and distribute to local offices teams in advance of interviews. Read trade publications and set alerts for legal market updates. Maintain ATS (applicant tracking system) and FloRecruit in conjunction with National Team. Maintaining and merging duplicate profiles in ATS. Become a key resource on ATS and FloRecruit for local office teams. Facilitate PCard and expense reimbursements for National Student Recruitment Team. Support Judicial Clerkship Recruiting Process. Identify and source all swag and gifts for Summer Associates, First Year Associates and Law School Career Services. Manage all invoices related to National Student Recruitment, OCI and National Summer Program events). Support Chicago Summer Program events and OCI as necessary. Coordinate national trainings to prepare attorneys and HR team for Summer Program and OCI. Maintain organization of Student Recruiting Workspace. Handle calendars and national invitations to student recruiting events. Distribute BARBRI invoices to local office teams. Schedule national summer associate program events and trainings. Schedule training on how to hire Foreign Associate candidate. Coordinate with 8 US offices to ensure consistency in conjunction with National Student Recruiting Team. Liaise with Payroll to ensure the 9 US offices have submitted Summer Associates paperwork on time to reflect hire and departure dates. Facilitate and support the collection of onboarding paperwork for the summer associates with the local office teams. Facilitate check-ins with Charlotte office and Assistant Director related to Transactional Fellows recruitment, performance evaluations, onboarding. Support National Student Recruitment Team needs as they arise. Performs other duties as assigned or required to meet Firm goals and objectives.

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