Senior Operations Coordinator

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SUMMARY
Eagle Eye, LLC, a subsidiary of **MEMBERS ONLY**SIGN UP NOW***. is currently seeking a qualified Senior Operations Coordinator for our Colorado Springs office location. Responsibilities include, but are not limited to: Assist the Operations Manager in the daily administration and support of construction and office operations; to include organization and coordination of internal and external resources, company assets, processes and procedures. Manage and direct employee inquiries. Ensure construction operations are adhering to established frameworks and documentation is being maintained appropriately. Assist in budget analysis and coordinate collaboration from senior managers on monthly financial projections. Prepare and manage customer financials and pay applications. Assist the Operations Manager with employee onboarding, and secure housing for employees assigned to project sites. Lead
and/or assist in the implementation of new or updated processes; to include operational analysis of processes.
Maintain procedures for tracking requirements and assist in the development of multiple systems to improve efficiency and performance. Track and review adherence to company policies including safety, quality, budget, and operational related procedures.
ESSENTIAL DUTIES & RESPONSIBILITIES
The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position, and are
not
intended to reflect all duties performed within the job.
Assist in the daily administration and support of construction and office operations; to include, but not limited to, organization and coordination of internal and external resources, company assets, processes and procedures.
Possess a knowledge of the following:
Budgets, i.e. Schedule of Values, (SOV), Monthly Projections, etc.
Purchasing; to include writing purchase orders, (PO’s), and logging the same.
Job cost accounting, i.e. accounts payable and receivable, (AP’s & AR’s).
Review employee expense reports for compliance; obtain appropriate approval and process reports.
Support in the preparation, processing, and tracking Owner Pay Applications.
Assist with employee onboarding and verifying I-9 documentation.
Assist in procuring short and long term temporary housing for employees assigned to project sites; coordinate lease execution and payment set-up.
Manage the ordering and cost of office materials and supplies, including I.T. equipment requests.
Establish and maintain office databases such as project management software, networking folders, and calendars to include scheduling meetings and conferences and office information such as phone numbers, locations, and addresses.
Track and monitor business unit or program requirements in the areas of compliance, safety, quality, and other operational areas.
Lead and/or assist in the implementation of new or updated processes; to include operational analysis, brainstorming, collaborating, conducting surveys, and directing staff.
Create, customize, prepare, and maintain presentations, briefing charts, and technical and nontechnical documents using computer software (e.g. Microsoft Office Suite, PlanGrid, and SharePoint), graphical elements, and other presentation matter. Responsible for preparing documentation from draft to final form.
Plan and schedule conferences, working lunches, meetings, and “Lunch & Learn” gatherings. Schedule locations for meetings, coordinate lunch requests and catering, notify attendees, coordinate conference requirements, and handle any other special requirements for all meetings and conferences.
Assist in the booking of travel for the executive team.
Coordinate and participate in the weekly senior strategy meetings; to include taking the meeting minutes and posting the meeting minutes to the appropriate parties.
Track and review adherence to company policies, including quality, safety, budget, and operational related procedures.
Perform other duties as required or deemed necessary to meet the needs of company operations.
QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required (Minimum) Qualifications
Associate’s Degree Required.
Minimum 5 years of experience supporting construction operations.
Preferred experience administering duties for contracts managed through USACE regional offices, Air Force Medical Support Agency, including Huntsville Corps of Engineers.
Experience managing subordinate staff members.
Experience in a strong business, construction management, and delivery methodologies background preferred.
Must be able to obtain military base passes and be able to operate motor vehicles on military installation.
Experience with tablet and web-based construction management software.
Highly proficient in all manners of computer-based data entry and tracking.
Knowledge, Skills, Abilities, and Other Characteristics
Knowledge of the construction industry and commonly used construction practices and procedures.
Computer literacy and proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) is a must.
Excellent communication and time-management skills.
Strong organization skills
Strong attention to detail is a must.
Maintaining good attendance, (punctuality) and actively participating with a positive attitude is essential.
Strong interpersonal and communication skills with the ability to perform in a fast pace environment.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Knowledge of principles and processes for providing customer and personal services.
The ability to read and understand information and ideas presented in writing.
The ability to communicate information and ideas in writing so others will understand.
The ability to provide information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
The ability to perform day-to-day administrative tasks such as maintaining information, files and document processing.
The ability to communicate with people outside the organization.
The ability to positively represent the organization to customers, the public, the government and other external sources. This information may be exchanged in person, in writing, or by telephone or e-mail.
The ability to develop constructive and cooperative working relationships with others and maintain them over time.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.
WORK ENVIRONMENT
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. 
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.
SUPERVISORY RESPONSIBILITIES
Supervises direct reports.
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results to obtain access to military base. Must have reliable transportation to/from work a necessity and must be able to obtain access to military installations.
Shareholder Preference.
 BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
**MEMBERS ONLY**SIGN UP NOW***. is an Equal Opportunity/ AA/ Male/ Female/ Disability/ Vets employer.
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.
# of Vacancies
1

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