Policy Coordinator amp Deputy Ada Compliance Officer

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Policy Coordinator & Deputy ADA Compliance Officer

Duties: Administers all aspects of campus-wide compliance with federal and state disability laws, as well as University policies and procedures pertaining to protections for persons with disabilities. Interprets laws and policies, acts as liaison for the campus disabled community and the public, provides training, evaluates accommodation requests, assesses the physical environment, implements projects, and manages the ADA budget. Under the general direction of the Executive Assistant to the Vice Chancellor, will develop and direct the campus policy and information management programs. Interprets policy and federal and state legislation; investigates, researches, and analyzes a variety of issues, programs, reports, and policy and procedures to respond to questions, resolve concerns/complaints, write reports, make recommendations to or provide support to the Vice Chancellor and Associate Vice Chancellors for Administrative Services, executive management, and campus professionals. Administers the campus implementation of the University's Conflict of Interest Code, the UC Electronic Communications Policy (ECP) and local guidelines, and executes revocable licenses for the use of the University's name. Interpret presidential delegations, coordinate campus redelegations for Administrative Services. Responsible for the development and maintenance of Web sites for ADA/Section 504, Policy and Information Stewardship, and Administrative Services. Represent the campus on a variety of University-wide committees; responsible for developing and implementing systemwide strategies and policy governing issues common to the ten campuses, such as but not limited to: Americans with Disabilities Act (ADA), information security, privacy, records management; electronic communications; delegations of authority and conflict of interest. Administers all aspects of campus-wide compliance with federal and state laws, as well as University policies and procedures pertaining to protections for persons with disabilities. Interpretings federal and state disability law for the entire campus, using legislative guidance, UCOP directives, higher education resources, and best business practices. Evaluates accommodation requests in view of the law, UC and campus policies, and best practices. Makes recommendations to all direct disability service providers (e.g. Human Resources, Disabled Students Program, Student Health, and Counseling and Career Services) regarding compliance. Collaborates and problem solves with departments (deans, chairs, directors, faculty, researchers, business officers) to facilitate making appropriate accommodations. Acts as liaison to the campus disabled community and the public, addressing or referring suggestions, concerns, or complaints. Serves as primary recipient on behalf of campus for disability concerns and complaints. Must exercise diplomacy and be effective at informally resolving conflict. Participates in campus review and response to disability discrimination complaints filed with federal and state agencies. Evaluates the severity of issues and manages the appropriate response and follow-up, consulting with or referring to other campus resources, as appropriate. Must interpret policy and assure adherence to procedures. Situations are often sensitive or confidential with no established policies and procedures. The investigation of the concern or circumstances, the analysis, consultation, facilitation of an informal resolution, and response require independent judgment, sensitivity, and discretion. Develops and implements training programs, ensuring all campus departments are educated in their responsibilities under federal and state disability law. Assesses the physical environment and develops and executes maintenance and construction projects to ensure compliance with federal and state laws, as well as University policies and procedures and campus objectives. Develop and implement projects in consultation with Design & Construction, Physical Facilities, Environmental Health and Safety, Transportation & Parking Services, Communications, Instructional Development, or other relevant units/committees/entities. Develop responses to ADA physical environment concerns. Consults with the ADA Compliance/Section 504 Officer, as needed for guidance regarding specific issues or cases. Staffs the Advisory Committee on Campus Access (ACCA). Develops agendas, prepares minutes and action summaries, and reports; serves as chairperson for the ADA/Section 504 Compliance Officer in his/her absence; implements projects and programs in consultation with ACCA and campus community or monitors action items until completed by the appropriate entity; administers committee and subcommittee nominations. Manages ADA funds and expenditures; establishes project budgets; processes disbursements, acquisitions, transfers; and tracks commitments. Provide leadership for the development and administration of university-wide and campus policy. Collaborate, propose, and develop new policy or guidelines, as warranted, and eliminate policy where obsolete or redundant. Revise policy to reflect changes in legislation, University policy, local philosophy/practice, or experience. Create advisories to enhance campus compliance in diverse areas. Provide policy citations; interpret University and campus policy for senior management, faculty, managers, supervisors, academic and nonacademic staff, students, media, and the public. Serve as consultant to departments developing policies and procedures. Facilitate the campus review of proposed or revised UC and campus policy; collaborate with the Academic Senate and appropriate Senate Committees. Determine consultation process; interpret content and intent; comment; analyze and communicate the impact of changes; address concerns/questions; collaborate with other campuses; write campus response. Negotiate potential changes/alternatives with UCOP and other campuses. Publish UC and campus policy, guidelines, advisories, and procedures. Establish a review cycle for campus policy. Act as the record proprietor for campus policies. Serve as campus liaison with the University wide Policy Office. University's Conflict of Interest Code designated campus officer: Responsible for the campus implementation of the University's Conflict of Interest Code. Interpret, advise, and respond to inquiries from the administration, faculty, staff, students, and the public on general conflict of interest issues, the Conflict of Interest Code, and the Political Reform Act. Evaluate designated position responsibilities and recommend changes to the list of Designated Officials to UCOP and California's Fair Political Practices Commission. Annually revise the list of filers; notify new and departing filers of their responsibilities; interpret the Code and its application to filers; assist them with completing their Economic Interest Statements. Serve as campus liaison with the UC Conflict of Interest Office within the UC Office of the General Counsel. Designated campus officer to approve the use of the UCSB name and marks: review requests for the use of the University's name and trademarks; execute licenses in accordance with the California Education Code and University policy when beneficial to the campus; respond to questions about name use and reports of inappropriate use; write cease and desist letters, as appropriate. Administers, evaluates, and continuously refines the campus Information, Privacy, and Records Management Program that includes policy, procedures, best practices, and training modules to enhance campus compliance with the Information Practices Act (IPA), Freedom of Information Act (FOIA), Family Education Records Privacy Act (FERPA), and other legislation and University policy pertaining to the access to and privacy, integrity and disposition of, information and records under UCSB's stewardship. Serves as a consultant for campus departments evaluating their record management, retention and disposition practices. Provides relevant tools and resources for Business Officers and record proprietors. Interprets information management policy and legislation, providing advice to senior management, faculty, managers, supervisors, information technology/systems developers and administrators, academic and nonacademic staff, students, media, and the public. Stays current in information and records management principles, regulations, and best practices for higher education through reading, professional associations, collaboration, and training. Acts as University of California Electronic Communications Policy (UCECP) designated campus officer. Administers the campus-implementing guidelines for the UCECP. Provide interpretative guidance to the campus. Direct the nonconsensual access review process, ensuring 1) access complies with policy and law and 2) appropriate notifications are sent. Participate in system-wide UCECP work group. Serve as campus liaison with General Counsel on ECP issues. Investigates, researches, and analyzes a variety of issues, programs, reports, and policy and procedures to respond to questions, resolve concerns/complaints, write reports, and make recommendations. Source information includes Office of the President, sister campuses, the campus, local, state, and federal agencies, organizations, the internet, and publications. System-wide: Represent the campus on system-wide committees; responsible for developing and implementing system-wide strategies, practices or policy governing issues common to the ten campuses, such as but not limited to: security, integrity, and preservation of information, technology and systems; electronic communications; conflict of interest; University information and records management. Provides administrative support and analysis to the Design Review Committee (subcommittee of the Campus Planning Committee (CPC)), Landscape Committee and other committees as assigned by the Vice Chancellor or Associate Vice Chancellors. Responsibilities include: preparing agendas, scheduling meetings, taking minutes, drafting correspondence, preparing presentations on behalf of the committees and implementing or assisting with committee projects. Creates, maintains, and refreshes Web site content for the Web pages for Administrative Services, ADA/Section 504, Policy and Information Stewardship, and Whistleblower Reporting and Protection. Evaluates the use and effectiveness of the Web sites, and continually refines the accessibility of content and the navigation of the site(s). Responsible for ensuring the integrity of published and archived content and related resources, and their appropriate retention. Serve as Delegations coordinator: Interpret presidential and chancellorial delegations of authority, which give authority to act, commit, or execute documents legally binding to the University. Evaluate, recommend, and author appropriate campus redelegations. Identify delegated officials for departments.

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