Front Desk Administrative Assistant

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Front Desk Administrative Assistant
Location: Austin, Texas
Overview:
The Front Desk Administrative Assistant position plays a crucial role in the success of the Recruiters/BDMs at Addison Group. Without the support of the Admin, the Recruiters and BDMs are not able to successfully meet with Clients, place Candidates on assignment, or ensure that all necessary legal paperwork is compliant. The successful candidate will understand the time sensitive nature of the requests they receive and have the ability to prioritize their day to maximize the effectiveness of the team members that they support.
The position duties and responsibilities include, but are not limited to:
Meet and greet all visitors of office in professional and positive manner.
Answer and transfer inbound calls in timely manner, ensuring short on-hold time.
Managing flow of office visitors and heavy call volume in calmly and professional at all times.
Coordination of interview rooms and testing computers to ensure short wait times.
Coordination of conference room calendars to ensure smooth scheduling between multiple groups.
Coordination of any additional meeting within the office, as needed.
Maintain reception area, interview rooms and testing areas in neat and clean fashion.
Receive and send out mail or packages.
Type and word-process various documents and electronic information.
Maintain all confidential information for candidates, while dealing with payroll paperwork, as well as any documentation for drug screens, background checks, etc.
Communicate and provide information by relevant methods internally to the team you are supporting.
Implement actions according to administrative policies and procedures.
Research and investigate information to enable strategic decision-making by others, including recruiting and market trends, client profiles and other research as required.
Participate in weekly conference calls with internal Administrative Assistant support staff.
Other projects as requested by Addison staff.
Additional Responsibilities:
Provide any requested reporting for managers within the office.
Qualifications and Education Requirements:
Four-year degree or equivalent.
Excellent professional oral and written communication skills required.
Proficiency in Microsoft Office Suite required.
Strong sense of urgency, attention to detail, ability to multi-task, team player.
Ability to work efficiently and maintain a calm and positive demeanor while working in a fast-paced, results-oriented environment in a rapidly growing company.
Individuals in this position work in a team environment, while being held accountable for meeting goals and deadlines. Admin must be results-oriented with a high sense of urgency and ability to work with a variety of personalities. Addison Group will provide you with the necessary training and professional career development you need to succeed in this position.
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