Legal Secretary

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Legal Secretary
The candidate will manage complex schedules, phone calls, meetings and travel for high-level attorneys; maintain up-to-date and accurate calendars with complex scheduling requirements and serve as the point of contact between partners and employees. Arrange and coordinate all travel for assigned attorneys. Prepare agendas for meetings, organize and open executive conference calls; take notes at meetings. Manage travel expenses, attorney time entry and prepare expense reports. Prepare correspondence, memoranda and other legal documents; proofread documents and check for appropriate formatting, spelling and grammar. Complete client/matter forms; request conflicts of interest checks; open and maintain client and general files. Coordinate and follow through on requests and projects with other support departments (e.g., word processing, billing, receptionists, file/document clerks, office services). Flexibility and willingness to take on additional ad-hoc projects and responsibilities as needed. 7 years of law firm experience, preferably in an executive assistant or similar role are required. Ability to handle confidential material with tact and discretion are required. Analytical abilities and aptitude in problem-solving are required. Strong customer service orientation with superb follow through; excellent organizational skills and time management skills are required. Proofreading, attention to detail, strong writing and grammar skills a must. High degree of proficiency with MS Office, including Excel and PowerPoint are required.

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