Director of Financial Operations OFDC

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Director of Financial Operations, OFDC
The candidate serves a critical role within the new Office of the First Deputy Chancellor (OFDC) structure within the Department of Education. Reports to the Executive Director for Business Services. Works with the Executive Director for Business Services to advise senior leadership on policy and program issues related to the overall management of the Borough/Citywide Office (BCOs) OTPS and Per Session/Per Diem budget and to ensure alignment to OFDC school support priorities. Creates policy in collaboration with the Executive Director for Business Services regarding the annual OFDC BCOs OTPS and Per Session and Per Diem budget and grant planning process within central OFDC and across all Borough Offices. Develops financial planning processes for building modules and program budgets, including defining financial assumptions and working with teams to ensure that all programmatic goals and grant funding requirements are met. Tracks OFDC allocations and ensures that services are delivered. Evaluates and advises on any budgetary impact the introduction of new programs and procurements may have on OFDC and Borough Offices. Provides information and analysis for all internal and external reporting requirements.Coordinates with relevant central and field staff to troubleshoot DOE financial applications and problem-solve. Performs budget modifications to OFDC central budget and Borough Office budgets. Analyzes and prepares variance reports comparing budgeted funds, actual expenses, and spending forecasts for tax levy and grant funding. Audits expenditures within OFDC to ensure compliance with DOE and program guidelines; identifies areas of concern and follows up with program teams to ensure that issues are addressed effectively and in a timely fashion. Resolves budget issues, including funding modifications and transfers. Works closely with the Executive Director to adjust BCOs OTPS/PER Session/Per Diem budgets and resolve discrepancies. Prepares for requests for information by performing analyses of critical OFDC work and services, and circulates consumable media. Approves/denies budget modifications submitted by the Borough Offices. Tracks information requests and ensures that accurate records are maintained for easy reference and historical accuracy. Reviews confidential documentation associated with grants, including work plans and FS-10 budgets. Monitors program budgets and expenditures, and authorizes services rendered. Analyzes expenditure data to ensure program effectiveness. Advises leadership on key policy and operational decisions through reports and data analysis. Works with the Executive Director for Business Services in reviewing audits from various groups, including the SED and Comptroller's office. Supports critical strategic initiatives related to budget and operations. Develops appropriate templates and materials to support the budget-building process; advises teams with consideration of historical spending patterns and future spending requirements. Leads the development of a timeline for budget-building process to ensure adherence to DOE deadlines. Supports timeline and process for the end-of-year spending process, including developing templates and supporting documentation related to the end-of-year spending process. Advises teams on forecasting budget needs, ensuring that all budgets are scheduled and on track for proper and full expenditure on a timeline compatible to the DOE's end-of-year budgetary deadlines. Develops, disseminates, and drives communications around budgetary initiatives across operational work streams, including regular reporting to teams on budgets, encumbrances, and vacancies.

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