HR Compliance Specialist/Paralegal

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HR Compliance Specialist/Paralegal
Duties: Provide assistance with the review and preparation of University contracts. Work in conjunction with Director of Human Resources and immigration attorneys to draft petitions and specialized support letters detailing eligibility for nonimmigrant visa applications and labor certification/permanent residence (green card) applications. Compile and analyze case facts, draft correspondence, and maintain and organize client documentation, while maintaining direct contact with multiple attorneys. Communicate regularly with employees regarding procedural and case processing issues, assisting with the review of cases, responses to applications, requests for evidence (RFEs), interviews, and compliance. Compile and maintain records of immigration forms, other documentation, and records of activity on behalf of employees. Ensure that employees are re-verifying work authorizations, as required. Review immigration regulations and apply them to various case scenarios. Perform research using all available research tools including government agencies’ websites. Assist the Director of Human Resources with the creation of programs and procedures designed to address compliance initiatives. Audit, analyze, and submit recommendations for HR policies that ensure compliance with federal, state, and local jurisdictional employment and payroll laws. Monitor government agency and legal websites in search of the latest updates, legal changes, and case law. Provide guidance to employees regarding policies, procedures, and regulations. Coordinate all resources involved in delivering annual compliance training, monitor and ensure that 100% compliance is met. Prepare and submit all necessary annual reports. Conduct time-sensitive audits (i.e., I-9, New Hire, posting requirements, benefit enrollments/terminations, monthly benefit invoice reconciliations, HR personnel files, workers’ compensation, FMLA leave, and on-site safety inspections). Work with the department of Quality Assurance and Institutional Effectiveness to assist with the preparation and maintenance of accreditation documentation and reporting. Conduct regular audits of reports and personnel files to ensure compliance with accrediting agency regulations. Participate in periodic special projects and duties assigned based on University needs and requirements.

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