Operations Assistant Entry Level

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Operations Assistant (Entry Level)
Responsibilities: Prepare invoices and process through Chrome River for sign off by Director and Manager. Maintain invoice files associated with office renovations. Assist with assembling documentation used for landlord reimbursement of tenant improvement allowance. Maintain real estate calendar used by Director to ensure compliance with critical dates for all office leases. Maintain up to date copies of lease documents for all offices. Maintain updated firm wide statistics related to office rents and space utilization. Update departmental information on the Firm’s intranet (MintzPort). Utilize iOffice to update and maintain floor plans. Assist with ordering supplies and equipment and reconciling charges. Provide back up to Facilities Coordinator with ordering business cards and stationery for all offices. Assist with issuing building access cards and maintaining access card database. Coordinate ergonomic assessments and execute recommended solutions. Assist in coordinating cleaning, maintenance and repairs for the Boston Office. Support Director and Manager with preparing departmental budgets. Oversee parking list and relationships with One Financial Center (OFC) and Lincoln Street garages. Oversee the Boston office art collection and update catalog as necessary. Provide administrative support to Director and Manager to include arranging travel, submitting expense reports, scheduling meetings, etc.

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