Legal Assistant/clinical Case Coordinator

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Legal Assistant/Clinical Case Coordinator
The candidate serve as a legal assistant and provide general administrative support for attorneys and law students in the Loyola Social Justice Law Clinic, a collective of firm’s live client legal clinics. Coordinate prison visits, manage case files, assist with scheduling client appointments, hearings and court appearances, etc. Assist attorneys with generation and filing of petitions and briefs; file and serve pleadings; perform remedial legal research; cite check and format pleadings for filings; help prepare for hearings; provide assistance with locating witnesses and conducting interviews. Complete and submit all necessary forms for prison visits; coordinate schedules with clients in prison; oversee student, staff and faculty compliance with prison-visit protocols and procedures; monitor budgetary compliance for travel. Oversee the creation and maintenance of case files; enforce staff, faculty and student compliance with case file protocols; scan case files into the case management system and flag problems; provide intake and screen support for clinics as needed; supervise and support student compliance; open and respond to case-related mail; generate acknowledgment and rejection letters as needed; track case progress and keep faculty apprised; provide clients with periodic case status updates. Answer collect calls, forward as needed, and provide back-up for phone coverage in the absence of the Clinical Administrative Coordinator. Calendar court appearances, hearings, client-related events, intake events; schedule client appointments and consultations. Enter all data into web-based to case management system; develop and evolve case management protocols with the Director of Operations; train students and new staff in case management. Organize and monitor all shared drives and keep up to date; monitor document scanning and transfer to CLIO; training users in scanner protocol, digitizing hard files as needed. Recruit and train undergraduate interns for the criminal-justice clinics. Perform other related duties as assigned or requested. The Law School reserves the right to add or change duties at any time. Should have 3 years of experience in a legal setting preparing legal documentation, briefs, appeals, petitions, pleadings and subpoenas required. Experience as a paralegal, legal secretary or investigator strongly preferred. Experience in social justice work highly desirable. Typically a Bachelor’s Degree. Combined experience/education may be substituted.

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