Assistant Director Procurement Operations and Support Department

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Assistant Director, Procurement Operations and Support Department
Candidate will lead the shared procurement services functions including contracts administration, supplier management, procurement systems administration, spend analytics, and reporting. will establish buying and paying capabilities required by multiple internal and external stakeholders. Will be responsible for driving continuous improvement and transformation efforts across all shared procurement processes including refining University standard terms and conditions, expanding eProcurement capabilities, establishing standard analytics and reporting packages, and driving efficiency in the supplier onboarding process. Will partner with the Procurement Services leadership team to identify and implement strategic buying and paying solutions in support of the University's diverse requirements. Will have several unique responsibilities including establishing standard binding University language for business terms and conditions in supplier agreements, ensuring the availability and expected performance of hosted procurement solutions, and refining current business processes for the vetting and creation of new suppliers in compliance with legal regulatory requirements. Provide direction to the Supplier Data Specialists responsible for maintaining supplier requests. Resolve complex and non-standard University supplier maintenance requests. Promote the use of the University's supplier portal for new and existing suppliers. Manage all supplier-facing documentation for setup including use of the portal and procurement and AP requirements. Lead the development of a framework for contracting best practices including use of templates, centralization of executed agreements and abstracts. Provide direction to the Contract Manager, partnering with the Office of the General Counsel to address complex legal issues and supporting the drafting, review, and negotiation of supplier agreements. Manage the relationship with SciQuest, the provider of hosted procurement solutions, and oversee its functional environment including configuration, coordination of all testing, troubleshooting, training and communications, and supplier enablement/decommissioning. Partner with buying and paying business analysts to identify, document, and prioritize production support issues and enhancement requests. Develop and implement Service Level Agreements (SLAs) for supplier management processes. Leverage PeopleSoft and Spend Radar to implement a standard analytics and reporting package to monitor key performance indicators. Establish a repository of supplier agreements across the University to increase transparency into University commitments and risk exposure. Refine University Standard Terms and Conditions and champion adoption across all University departments. Implement supplier portal capabilities to drive efficiency in the supplier management process. Develop and implement the strategy for increasing supplier adoption of eProcurement tools. Establish departmental goals and objectives in alignment with the Procurement Services mission; lead staff in pursuit of the goals and objectives. Provide regular coaching, establish professional development plans, and monitor ongoing progress.

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