Receptionist

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Receptionist
The candidate should have excellent computer skills and professional demeanor. Must have ability to multi-task in a professional setting, have strong communication skills and be client-service oriented. Legal experience is preferred. Answers the telephone for attorney(s) and takes and transmits messages or directs calls to voicemail. Greets clients in a professional manner and notifies attorneys and staff upon client's arrival. Schedules appointments for attorneys; arranges for conference room and/or refreshments. Files paperwork at courthouse and transports documents to clients. Orders and maintains office supplies. May provide document production for attorney(s) to include typing of all letters, documents, pleadings, contracts, forms, other projects, etc. Prepares documents for mailing — making sufficient copies for files and carbon copies, preparing envelopes, mailing labels, certified mail documentation, Federal Express or Express Mail, hand delivery, etc. and making sure all enclosures and attachments are included May file correspondence and documents in appropriate client files, maintains files. May prepare new client/matter opening forms, engagement letters, and has accounting run conflict checks. May assist with entering timesheets for attorneys. Opens and sorts mail for attorneys, making sure all enclosures are attached or included. May prepare forms to request checks from accounting. May close files and prepare documentation to send closed files to storage; maintains closed file indices; retrieves files from closed files as requested by attorney(s). Must multi-task at the highest level and maintain long periods of focus and concentration. Type at least 70 words per minute. Should have intermediate knowledge of Word 2010/Excel/PowerPoint/Outlook/SharePoint.

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