Contract Management Supervisor II

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Job Description
Minimum Qualifications
Education and/or Equivalent Experience:
Graduation with a Bachelor's degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity.
A Master's Degree may substitute for required experience up to two (2) years.
Licenses or Certifications:
None.
Notes to Applicants
POSITION OVERVIEW
This position is part of the Asset Management Services Division at the City of Austin, Aviation Department located at Austin-Bergstrom International Airport and is responsible for supervising the Purchasing Program. Day-to-day responsibilities for this position include, but are not limited to:
• Supervising Purchasing Program staff of 4 - 8 employees.
• Overseeing day-to-day departmental purchases.
• Coordinating with program and department staff to develop and review solicitations for Aviation contracts.
• Working with program staff and department stakeholders to ensure contract compliance with contractual terms and conditions.
• Individually managing the development, procurement and negotiation of complex/high dollar Aviation procurement projects.
• Partnering with City Corporate Purchasing in the development and procurement of Aviation contracts and the formal solicitation of one-time purchases.
• Ensuring goods and services are procured, received, and distributed per prescribed policy, procedures and guidelines.
Note: The top candidate for this position is expected to have experience with developing, implementing, and monitoring operational processes, procedures and related systems in support of departmental buying, contracting, and inventory supply management activities; and have strong analytical, problem-solving and organizational skills.
Additionally, a high degree of public procurement proficiency and supply chain management knowledge and oversight is required to ensure contract and inventory supply issues are mitigated in an effort to decrease the operational and fiscal risk to the department and City.
ASSESSMENT
A skills assessment will be required for this position.
Travel:
If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program,
you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
APPLICATION INFORMATION
A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position.
Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application.
The application is an official document; incomplete applications will not be considered (i.e., see resume or see LinkedIn profile).
Resumes will not be used to qualify for the position and will not be used to recommend salary.
Supplemental information or changes to your application will not be accepted after the job posting closes.
The responses to the supplemental questions inquiring about experience should be reflected on your application.
VETERAN
Veteran candidates will be required to provide a copy of their DD214 at the time of interview.
ESSENTIAL PERSONNEL
This position is categorized as essential personnel. Essential personnel are required to come to work during emergencies or bad weather at the airport if they are scheduled to work and in some cases when they are not scheduled.
CRIMINAL HISTORY BACKGROUND CHECK
The top candidate will be subject to a minimum 10 year criminal background check and security threat assessment.
GOOD STANDING - DEPARTMENT / DIVISION EMPLOYEES
Employees, in good standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employees must remain in good standing through the top candidate selection phase at which time the good standing status will be re-verified.
LANGUAGE
Must have the ability to read, write, and fluently speak in English.
SHIFT INCENTIVE
Shift work includes shift differential incentive for evening and night shifts and weekends.
OVERTIME
Overtime may be required with or without notice.
ON- CALL / CALL BACK RESPONSIBILITIES
Position may require on-call or call back responsibilities.
WORK HOURS
Shift may change according to departmental needs; work hours may include after hours, holidays, and weekend work.
DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS .
Pay Range
$33.52 - $43.58
Hours
Monday-Friday, 8:00 a.m. - 5:00 p.m.
Job Close Date
03/16/2022
Type of Posting
External
Department
Aviation
Regular/Temporary
Regular
Grant Funded or Pooled Position
Not Applicable
Category
Professional
Location
Austin-Bergstrom International Airport (AUS)
Preferred Qualifications
Experience developing, establishing, and managing core programs, systems, projects, and activities specific to Public Procurement in a professional governmental and/or municipal environment.
Experience performing and supervising the writing scopes of work/specifications, issuing solicitations, negotiating contracts, and managing procurement projects that range in complexity, risk and dollar value.
Experience in contract monitoring, administration, compliance and coordination in a professional governmental and/or municipal environment.
Experience supervising the daily operations for a staff of professional-level employees.
Ability to travel to more than one work location.
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Develops, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities. Evaluates business process effectiveness and efficiency and makes recommendations for improvement. Researches and designs contract management strategies that meet business needs. Develops and negotiates grants and contracts to include performance measures, terms and conditions, penalties and incentives and cost savings. Reviews, revises and re-negotiates existing and expiring contracts for performance measures, cost reductions, consolidation opportunities and materials management. Monitors and audits contract expenditures and/or infrastructure usage activities. Manages the implementation of contracts, to include instructing the end user, monitoring results and arbitrating disputes. Reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers. Oversees the development of management and productivity reports, studies and analyses. Ensures compliance of grants and contracts with the terms and conditions and all applicable City of Austin, state and federal requirements. Represents the department to state agencies, city officials, vendors, contractors, community interest groups, and other stakeholders.
Responsibilities
- Supervision and/or Leadership Exercised:
Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of general business and management processes.
Knowledge of contracts and contract terms.
Knowledge of cost/benefit analysis.
Knowledge of project management.
Knowledge of Federal, State and Local laws.
Knowledge of city practice, policy and procedures.
Knowledge of supervisory and managerial techniques and principles.
Skill in oral and written communication.
Skill in handling multiple tasks and prioritization.
Skill in using computers and related software applications.
Skill in data analysis and problem solving.
Skill in planning and organizing.
Ability to work independently.
Ability to understand, interpret and apply detailed and complex information.
Ability to lead and manage a multi-discipline work force.
Ability to write reports.
Ability to evaluate contract agreements.
Ability to provide internal consulting services.
Ability to negotiate.
Ability to work with frequent interruptions and changes in priorities.
Ability to establish and maintain good working relationships with other city employees and the public
Criminal Background Investigation
This position has been approved for a Criminal Background Investigation.
EEO/ADA
City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please **** or TTY (512) 974-2445.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within
the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* The minimum qualifications of this position are graduation with a Bachelor's degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity. A Master's Degree may substitute for required experience up to two (2) years. Do you meet this requirement? Yes
No
* Please describe your experience in Contract Monitoring, Administration, Compliance, and Coordination in a professional governmental and/or municipal environment. Indicate the position(s) listed on your application that support(s) your answer.
(Open Ended Question)
* Do you have experience supervising the daily operations for a staff of professional-level employees? Yes
No
* Please describe your experience developing, establishing, and managing core programs, systems, projects, and activities specific to Public Procurement and Inventory Management/Control in a professional governmental and/or municipal environment. (Indicate the position(s) listed on your application that support(s) your answer)
(Open Ended Question)
* Describe your experience performing and supervising the writing scopes of work/specifications, issuing solicitations, negotiating contracts, and managing procurement projects that range in complexity, risk and dollar value (indicate the position(s) listed on your applications that support(s) your answer).
(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties? Yes
No
* The U.S. Transportation Security Administration (a division of the U.S. Department of Homeland Security) requires all employees to pass a minimum 10 year criminal background investigation and security threat assessment. Do you agree to a 10 year criminal history background check and security threat assessment? Yes
No
Optional & Required Documents
Required Documents Optional Documents
Job Address
Austin
Texas
United States
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Employer:
City of Austin, TX
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About City of Austin
The City of Austin
This vibrant and dynamic city tops many lists for business, entertainment, and quality of life. One of the country’s most popular, high-profile “green” and culturally rich cities, Austin was recently selected the number one Best Place to Live in the U.S. (
U.S. News & World Report
). In 2016,
Forbes named
 Austin the city most likely to prosper over the next decade on their America’s Cities of the Future list, and the City of Austin ranked in the top ten on the 
Forbes
 list of America’s Best Employers for 2017. 
Austin continues to lead with its vision of being the Most Livable City in the Country, emerging as a player on the international scene with such events as SXSW, Austin City Limits, Formula 1, and being home to companies such as Apple, Samsung, Dell, and Ascension Seton Healthcare. From the home of state government and the University of Texas to the Live Music Capital of the World and its growth as a film center, Austin has gained worldwide attention as a hub for education, business, health, and sustainability. 
The City offers a wide range of events, from music concerts, food festivals, and sports competitions to museum displays, exhibits, and family fun. Austin is also home to a wonderful ballet, world-class museums, one-of-a-kind shopping, and beautiful outdoor spaces. You can just as easily spend your morning paddling the lake as you can strolling through a celebrated history museum. 
Located at the edge of the Texas Hill Country—rolling terrain of limestone bluffs, springs, rivers, and lakes—Austin’s temperate climate is ideal for year-round jogging, cycling, hiking on the City’s many trails, or swimming at Barton Springs or one of the area’s many other swimming holes. 
There are a number of excellent golf courses in the area as well as recreational opportunities for rowing, kayaking, canoeing, camping, rock climbing, disc golf, mountain biking, fishing, and more. Austin truly has something to offer for everyone.
City Government
The City of Austin is a progressive, full-service municipal organization operating under the Council-Manager form of government. Austin has a 10-1 council system with an at-large Mayor and Council Members that represent ten districts. The Mayor and Council Members may serve in their respective seats for four years with a maximum of two consecutive terms. 
The City Council appoints the City Manager who is the chief administrative and executive officer of the City. The City Manager is responsible for guiding and directing day-to-day operations, as well as providing strategic research, recommendations, and management leadership to the City Council on the city budget, programs, policies, and services. The City Manager implements the organization’s administrative responsibilities with a strong team of Assistant City Managers and department executives. Supported by a staff of more than 14,000 and a budget of $4.1 billion, the City Manager and staff deliver a broad range of services to the citizens of Austin. 
The City Council and City Manager of Austin are committed to the mission of delivering the highest quality, cost-effective services. Austin is a beacon of sustainability, social equity, and economic opportunity; where diversity and creativity are celebrated; where community needs and values are recognized; where leadership comes from its community members, and where the necessities of life are affordable and accessible to all.
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