Lease Administration Analyst

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JOB SUMMARY
Work within the Real Estate Services department, providing lease administration for a global portfolio of office and manufacturing properties.
Under general supervision, upholds the integrity of real estate portfolio data for assigned portfolio of clients. Inputs, maintains, organizes and reports on information regarding lease dates, dollar values and financial accounting transactions into a lease management software database. Prepares, processes and reconciles AR & AP transactions to ensure accurate and current lease information is maintained.
In addition, support the department through various departmental tasks, as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Interface with Lease Administration service provider.
Review/oversee monthly payment of domestic rents, resolve rent issues.
Ensure response time –Abstracts, Lease translations
Monitor Tenant Improvement Allowances / Security Deposits
Data accuracy
Critical date management
Track expirations, renewal options, and generate reporting.
Facilitate meetings
Data Management
Create, run, and analyze reports out of lease administration and project databases (portfolio analytics / metrics).
Ensure departmental databases accuracy for Lease Admin. & QuickBase
Manage, negotiate, and coordinate e-suite portfolio transactions including: new/renewal/termination agreements.
Administrative
Lease document distribution
Create and maintain lease file folders or digital files
Obtain documents - Leases, Commencement Agreements, Receipt of Possession, Estoppels
SharePoint/Web-Site administrator/Enhancer
Office supplies as needed
Interface with other internal departments including: tax, legal, accounting, finance, engineering.
Process estoppels, SNDAs and related agreements
Complete other projects and office tasks as assigned.
Miscellaneous reports and research
Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibilities
in this position. May provide informal assistance such as technical guidance and/or portfolio specific training to co-workers.
QUALIFICATIONS
To perform this job successfully,
an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and/or
ability required.
Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions
EDUCATION and EXPERIENCE
High school
degree or general education degree required plus a minimum of two years related
work experience, preferably including property management or accounting.
Bachelor's degree from a four-year college or university with Accounting,
Finance or Real Estate preferred.
CERTIFICATES and/or LICENSES
None
COMMUNICATION SKILLS
Ability to comprehend and
interpret instructions, short correspondence, and memos and ask clarifying
questions to ensure understanding. Ability to write routine reports and
correspondence. Ability to respond to common inquiries or complaints from
clients, co-workers, and/or supervisor. Ability to effectively present
information to an internal department and/or large groups of employees.
FINANCIAL KNOWLEDGE
Requires basic knowledge of
financial terms and principles. Ability to calculate simple figures such as
percentages.
REASONING ABILITY
Ability to understand and carry
out general instructions in standard situations. Ability to solve problems in
standard situations. Requires basic analytical skills.
OTHER SKILLS and/or ABILITIES
Intermediate knowledge of computer
software and hardware (i.e. Microsoft Office Suite Products). Ability to work
well under pressure. Advanced organizational skills.
SCOPE OF RESPONSIBILITY
Decisions made with general
understanding of procedures and company policies to achieve set results and
deadlines. Errors in judgment may cause short-term impact to co-workers and
supervisor and clients.
US Company Profile
About CBRE (NYSE: CBRE): At CBRE, you are empowered to take your career path into your own hands. Enjoy workplace flexibility in a global organization with tremendous scale. Work in an inclusive and collaborative environment with supportive teammates. Come experience the employee advantage at CBRE.
CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
As a Fortune 500 worldwide leader in real estate services, CBRE’s more than 90,000 professionals provide exceptional outcomes for clients in over approximately 480 offices worldwide.  When it comes to real estate, CBRE sees potential everywhere. We turn scale into strength, expense into performance, and property into prosperity. Visit cbre.us.

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