General Contracts Analyst

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General Contracts Analyst

Duties: Drafts, reviews, negotiates, and finalizes agreements on behalf of Medical Center within guidelines, all applicable policies and procedures, and relevant federal regulations while meeting the objectives of the research community. Tracks new agreements and conducts continuing review of existing agreements and maintains the integrity of the contract tracking database. Negotiates, drafts, and executes various contracts, agreements, and amendments in accordance with Institutional and departmental policies and procedures and federal regulations: Handles federal subcontracts (both incoming and outgoing), State contracts, professional services agreements, hospital business area community outreach agreements and affiliated Medical Directorships by faculty. Drafts contracts and subcontracts utilizing existing VMC templates to create new contractual relationships with external parties. Negotiates contract terms and conditions directly with prime contractors, subcontractors, and federal government within clearly defined parameters in accordance with Institutional policies, federal regulations, and professional ethics. Analyzes and interprets federal regulations and applies to contract language. Analyzes, synthesizes, and interprets information from multiple sources to solve problems. Exhibits comprehensive understanding of Institution's interests with regard to specific agreements and provides efficient, effective, and reliable service as a qualified representative: Collaborates with and disseminates information to the Principal Investigator and Department Administrators as well as staff in the Department of Finance, IACUC, General Counsel or IRB to ensure that contractual terms accurately reflect the scope of work outlined in the protocol, the likelihood of intellectual property, the ability to freely publish, protect human subjects and patient confidentiality, and do not contain undue restrictions. Maintains the highest level of responsiveness and service while communicating contract status. Fosters and maintains an effective, reliable working relationship with contracting parties. Maintains thorough documentation in an efficient and organized manner to facilitate effective knowledge transfer. Responsible for the coordination of compliance documents. Analyzes budgets and payment schedules for compliance with Institutional policy and federal, state, and local laws and regulations: Reviews budgets to ensure that the appropriate indirect rate is applied for the scope of work. Clarifies payment terms and timelines with the Department to ensure the negotiated agreement clearly protects the Institution's bottom line. For federal subcontracts, collaborates with the Department Administrators and Department of Finance to identify and verify unspent funds requiring amendment to carry forward dollars. Autonomously develops solutions to a variety of issues of low to moderate scope and complexity: Responsibly exercises the decision-making authority to negotiate contract language in conformance with institutional policy, and federal regulations and brings language deviating from approved standards to the attention of senior staff. Rely on experience and judgment to plan and accomplish goals. Effectively demonstrates and applies analytical/problem solving skills and continuous quality improvement (CQI) tools and methods in daily work activities: Independently manages workflow to achieve and maintain performance standards. Ensures the timely execution of agreements and continuing review. Accurately and completely enter data into GCM contract tracking database ensuring that all required fields have been completed. Ensures the integrity and security of data, whether in paper or electronic form, by performing oversight and verification of database entries for assigned files. Regularly monitors database views and files and follows-up with contracts to resolve outstanding issues regarding agreements. Takes responsibility for finding a solution to problems and complaints and effectively communicates resolution to supervisor or customers as applicable. Offers suggestions for improvement of daily processes and procedures. Understands importance of cost-effectiveness measures. Provides training and acts as internal consultant to staff, faculty members, and the VMC research community. Actively identifies and participates in training, education, and development activities to improve own knowledge and performance to sustain and enhance own professional development: Develops and maintains knowledge of federal regulations and Institutional policies as well as current events relating to contracting issues. Keeps abreast of and applies FDA, DHHS, OHRP, DOD, U.S.C., NIH Grants Policy Statement, IMPAC, FARS, VA, export control regulations, Institutional policies and procedures. Takes initiative to attend relevant professional development. Performs continuous self-assessment and demonstrates initiative in self-directed learning by actively seeking new learning opportunities. Develops and achieves professional goals through action plans created to promote professional growth. Assumes responsibility for continuous learning. Demonstrates willingness to learn new skills. Willingly serves on intra-departmental committees. Assists with development and revision of existing policies and procedures as well as development of new policies and procedures. Demonstrates characteristics and provides meaningful contributions as an effective team member: Communicates and models values and mission of VU/VMC and department. Understands, supports, and commits to team and departmental goals. Willingly exerts extra effort when necessary to accomplish team and departmental goals. Supports a climate of trust, openness and honest communication. Can distinguish critical needs and problems from less urgent ones. Demonstrates ability to prioritize tasks and issues.

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