Director Of Personnel Financial Operations And Information Systems

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Director of Personnel, Financial Operations and Information Systems
Responsibilities: Oversees the day-to-day management of all personnel functions that involve proper implementation of Department of Education policy and procedures. Manages one or more human resources personnel, ensuring the provision of high-quality service while building capacity. Oversees efficient and effective delivery of personnel services for the multifaceted divisions/offices under the Chief Financial Officer rendering highly responsible policy advice and technical assistance to supervisory and support personnel. Designs, develops, and maintains an effective personnel and compensation program for all managerial and non-managerial positions designed to facilitate the employment of individuals with appropriate expertise or knowledge in relation to these tasks and functions involved in available positions. Administers the processing of employee interim and final probationary reports. Develops and maintains an effective, accessible, personnel record-keeping system which serves as a central information center for administrators and employees, designed to ensure the efficient administration of personnel transactions and the effective utilization of all personnel. Facilitates and administers personnel actions such as appointments, transfers, and promotions, leaves of absence, terminations, resignations, retirements, and salary adjustments. Administers the implementation of directives, policies, and procedures adopted by the Department of Education, NYC Department of Citywide Administrative Services, Office of Labor Relations, and other City agencies. Represents divisions/offices at personnel meetings with City, State, and Federal agencies involving agency policy and procedure in the areas of union contracts, unemployment insurance, excessing and layoffs, and employee grievances. Reviews and analyzes personnel management operations, identifying areas of concern. Prepares related reports which recommend specific corrective actions. Supervises the implementation of planned changes in operations and procedures. Provides staff with the necessary information and materials for the administration of civil service examinations by the Division of Citywide Administrative Services. Provides line management with support, assistance, and guidelines on personnel policy and procedure, analysis, succession planning, and projected outcome of planned actions. Counsels staff on civil service examinations, requests for transfers, medical and personal leaves, grievances, disputes amongst colleagues, career paths, and other related matters. Oversees disciplinary proceedings to ensure a timely response to employee infractions and ensure that the tenets of progressive discipline are adhered to. Provides legal advice and interpretation to administrators and line supervisors on personnel matters. Coaches hiring managers and assist with screening of candidates. Participates in programs to support talent management and talent pipeline. Represents the Division and provides testimony at disciplinary trials and hearings. Responds to all discovery requests for court proceedings. Drafts legal documents used to move forward with disciplinary and other personnel actions. Coordinates necessary training for staff to ensure professional development. Coaches hiring managers with the screening of candidates. Administers the Division’s ADA, FMLA, and EEO programs. Provide critical, technical operational information, including Central policy and process updates and changes. Keep abreast of DOE and City/State/Federal HR policies. Keep abreast of various City union contracts and policies. Evaluates job reclassification/upgrade requests; makes recommendations. Responsible for new hire orientation. Supports hiring managers, employees, and the public with questions regarding employment with the City and information related to personnel policies, benefits, and union contracts. Meets with employees to discuss employee relations matters and disciplinary issues; provides guidance as needed. Supports the Executive Director in conducting investigations into internal complaints regarding harassment and/or discrimination.

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