Manager Of Contract Administration

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Manager of Contract Administration

Duties: Support the Administrative Service Department. Acts as a liaison between Department Administrators, PSD Administration and PSD Legal to oversee the preparation, negotiation, and administration of physician employment agreements and ensures that employment agreements are processed consistent with payroll and benefits administration. Utilizing templates approved by legal counsel, leads and directs drafting and administration of new hire physician employment agreements and amendments with special attention to compensation guidelines and restrictive covenants. Liaisons between legal counsel and Department Administrators to respond to questions the arise concerning contractual rights, obligations, and other contractual matters. Oversees administration of physician employment agreements, amendments, and compensation arrangements for non-U.S. citizens in conjunction with Assistant Counsel, Employee Relations to ensure compliance with immigration regulations and policies. Provides review and analysis of offers of employment and Faculty Compensation Change Forms to ensure compliance with policies; facilitates internal and external training sessions in such areas. Leads and directs annual Employment Agreement review/update process ensuring accuracy, completeness, and timeliness of existing employment agreements; develops processes to continually improve the quality and timeliness of contract processing. Collaboratively co-leads process involvements with the Manager, Physician Benefits and Relations to ensure physician employment agreements and physician benefits are administered consistently. Manages, provides direct supervision and training to, and conducts annual performance evaluation of Contract Administrators. Provides insight to senior management and other supervisory personnel in establishing objectives related to staffing and performance standards, policies and procedures and compliance with regulations. Assists the Director, Physician Compensation and Administrative Services in the procurement and tracking of special opinion letters and special salary caps. Expedite Employment Agreements as needed for any and all special projects in conjunction with PSD Legal and Senior Vice President, Clinical Operations. Oversees appropriate tracking and filing of important contract and offer letter information; ensures staff members are informed of pertinent revisions. Develops and updates a common "terms and conditions tool" for revenue-generating service contracts, under supervision of Sr. Associate Counsel assigned to Physicians Services Division. Develops annual guidelines for physician incentive plans in conjunction with PSD Administration and PSD Legal. Assess existing contracts to ascertain the effectiveness of automatic renewal and termination provisions, and ensure the departments are notified in a timely fashion regarding employment contracts that will be coming up for renewal. Assess proposed and existing contracts to identify possible compliance issues with Stark Law and the Sarbanes Oxley Act. Provides leadership and direction on how to resolve any administrative-legal problems and keeps lines of communication open with senior management, office staff and departmental employees to ensure a smooth work flow. Assists in handling various employment contract issues in conjunction with Senior Vice President, Administrative Service & Physician Relations and Sr. Associate Counsel and Vice President of Legal and Regulatory Affairs. Reports on an analyzes significant changes in contractual terms. Oversees the development and maintenance of a new database for employment contract administration. Oversees the development and maintenance of the contract administrators tab in the PSD SharePoint site. Oversees several projects at the same time without affecting the quality of work performed. Works with and is accountable to PSD Executive Administrators and Executive Management and, Corporate HR, other organizations, and School of Medicine.

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