Legal Assistant

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Legal Assistant
Duties: Assists with preparation of a variety of materials, legal documents and forms (e.g., memoranda, letters, contracts, proposals, and affidavits); formats, edits and updates documents as needed. Proofreads materials for clarity, typographical errors, and grammar. Maintains legal files and filing system and database. Performs disk maintenance and archiving functions. Maintains a standard system of organization for the Legal departments files. Answers telephones, screens calls and takes messages for attorneys. Responds to mail, telephone, and in-person inquiries from attorneys (e.g., provides information on Medical Center policies and procedure and status of projects); follows-up diligently to inquiries (e.g., drafts requested correspondence; mails requested materials); expedites resolution of problems. Revises and updates standard templates as needed; composes correspondence and memoranda in connection with existing client matters and administrative responsibilities Assists with assembling educational/research materials and legal document production (including binders, exhibits, litigation backs, affidavits of service). Maintains and prioritizes appointment calendar for assigned attorneys in the department, assists with scheduling of internal and external meetings (e.g. reserves conference rooms, maintains record of attendee responses, and prepares documents for meetings). Prepares check requests and charge back memos; monitors and reviews invoices; submits receipts for reimbursement or purchase verification; maintains and updates information regarding vendors, charge back parties, account numbers, and classifications. Coordinates arrangements for conferences (e.g., arranges travel and hotel accommodations). Maintains positive and professional relationships with other personnel throughout the Medical Center to facilitate cooperation in carrying out responsibilities. Prioritizes assignments with efficiency; completes tasks in timely manner; maintains general knowledge of attorneys respective practice areas and responsibilities to internal clients Maintains a pro-active and problem solving approach to assignment requests Performs other duties as assigned.

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