Legal Assistant - Corporate Lab Clinic

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Legal Assistant - Corporate Lab Clinic
The candidate will be responsible for planning, directing, coordinating and managing daily operations individual organization units, clinical research facilities, centers or academic departments. Responsibilities are diverse and general in nature and may reflect more than one functional area. Manages the daily operations of an established program, primarily in the areas of financial, events, and support services management. Programs may be academic or non-academic in nature. Ensures stability and growth of program by focusing on accomplishment of strategic objectives of program. Performs routine assignments in the entry level to a professional job progression. Typically requires a college or university degree or the equivalent work experience that provides knowledge and exposure to fundamental theories, principles and concepts. Develops competence by performing structured work assignments. Uses existing procedures to solve routine or standard problems. Receives instruction, guidance and direction from others. Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries. Plans and conducts quality assurance reviews and recommends changes as appropriate. Analyzes program budgets and uses a moderate/high level of authority to recommend or makes budgetary recommendations. Interacts with faculty, researchers and staff for committee work or information. Performs other related work as needed. Provide administrative support for two clinical professors and, as needed, for teaching assistants (student directors) including document support, expense reports, travel arrangements, etc. Efficiently handle/sort mail, coordinate deadlines, draft cover letters, prepare labels, air courier forms, and the mailing process (responsible for coordinating document production). Create and maintain an efficient filing system. Accurately organize documents and, where applicable, file documents in binders. Maintain files in electronic format when possible. Coordinate travel and conference arrangements as needed. Complete office-related forms/reports with necessary information. Become familiar with software for expense reimbursement and for the client management database. Responsible for phone coverage for assignments. Take messages accurately and legibly; handle calls and voice mail in professors’ absence; maintain records of necessary names and phone numbers. Cover other desk assignments when needed and offer assistance to students as needed. Utilize available resources, including library resources, to assure that all work is completed properly. All other related duties as assigned by the Corporate Lab professors.

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