Clinical Programs Coordinator

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Clinical Programs Coordinator
The candidate will be managing administrative responsibilities, including administration of the clinical program’s computer network and case management system for Cardozo’s law school-based civil and criminal clinics. Will provide general administrative assistance to Cardozo’s in-house civil and criminal advocacy clinics including: Bet Tzedek Civil Litigation Clinic, Civil Rights Clinic, Criminal Appeals Clinic, Criminal Defense Clinic, Immigration Justice Clinic, Indie Film Clinic, Securities Arbitration Clinic, Tech Startup Clinic, and the Human Rights and Atrocity Prevention Clinic (computer network and electronic case management system support, only). updating and troubleshooting of software and computer equipment (preliminary - if not able to resolve, will request IT support). Organizing and managing the Clinics’ computer network files and folders. Manipulating, converting, and editing electronic video files. Training of students, faculty, and staff in the use of software and computer equipment, as needed. Videotaping using digital cameras. Uploading videos to YouTube or other accessible platform. Arranging recordings of classes through the Library’s A/V office. Administrator for CLIO legal case management systems and previous Amicus Attorney system. Maintaining case management systems for optimal use. Arranging training sessions for students and professors on using these case management systems, as needed. Managing hard and soft (computer) files. Handling court filing; requests for cases. Managing detailed court calendar; manage adjournments and stipulations of adjournments. Communicating with clinic students, court clerks and reporters, opposing attorneys, and clients. Requesting missing transcripts and trial exhibits. Proofread, format, complete, conform, blueback, and file motions and appeals briefs for Criminal Appeals clinics (adhering to applicable rules for citation format, tables of contents and authorities, and formatting). Acting as process server for Clinics when needed. Arranging for student and faculty access to prisons and courts, as needed. Locating individuals and property as needed by the Clinics through research methods. Using LexisNexis and Westlaw to research and Shepardize case law and legal articles. Assisting various clinics with cite checking, formatting, producing, serving and filing briefs, motions, and memoranda of law. Coordinating and compile syllabi for clinic seminar classes as well as other courses taught by Criminal Clinic professors. Finding creative ways to solve problems and increase productivity. Billing for purchases, travel expenses, etc. Managing petty cash account (Criminal Law Clinics). Filling out work orders for repairs and tickets for IT support, telephone, and miscellaneous work to be done by facilities (cleaning, moving, fixing, etc.). Managing archives in basement. Organization of clinic work areas. Purchasing and management of supplies and other necessary items. Facilitating production and orders of business cards and stationery for all Clinics. Copying, printing, and scanning required by faculty. Assisting with compliance with legal ethics rules regarding conflict of interest, malpractice, and client’s rights. Ordering review copies and purchasing books required by faculty. Maintaining subscriptions such as New York Law Journal and other publications used by faculty and staff. Ensuring the mailing of items through USPS as well as overnight and oversized packages through FedEx and UPS, as well as retrieving these items from the mailroom. Ensuring the proper functioning of the Xerox copiers and supply of toner and parts for machines (troubleshoot for issues and if unable to resolve, call for Xerox repair). Booking rooms from Special Events for faculty and manage the Clinic’s rooms for bookings. Managing appointment calendar for certain clinic faculty. Velobinding documents and managing the velobinding machine and its supplies. Bachelor’s Degree and 3+ years of experience as a legal office administrator or paralegal is needed. Paralegal experience is a significant plus.

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