Executive Director Division of Budget Operations and Review

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Executive Director, Division of Budget Operations and Review

Tracking Code
13361
Job Description



This title is in a Civil Service competitive class that is subject to examination. Position is only open to applicants who are permanent as Administrative Education Analyst, or permanent in an equivalent title that is eligible for 6.1.9 to Administrative Education Analyst, or candidates who took the most recent Administrative Education Analyst Civil Service Examination.



Position Summary: The Division of Budget Operations and Review (DBOR) is committed to managing the Department of Education’s (DOE) ~$12 billion Central and Field operating budget in a way that aligns resources with the strategic objectives of the DOE and consistently promotes the goal of maximizing student achievement. DBOR provides direction and support for resource allocation decisions that focus on the equitable and transparent distribution of DOE funds. DBOR is dedicated to maintaining a balanced budget condition and the necessary policies and procedures to do this. DBOR seeks to ensure the effective and efficient use of DOE funds to best support our schools and students.



The Executive Director provides management oversight of day-to-day operations to ensure that resources are deployed in conjunction with office and DOE priorities and goals. The Executive Director maintains DOE fiscal control procedures for central and field support operations and provides financial management reports to DBOR and DOE leadership and business center managers on these budgets.



Reports to: Senior Executive Director, Division of Budget Operations and Review



Direct Reports: Deputy Executive Director of Financial Systems Administration; Director of Financial Operations and Technology; Directors of Central and Field Finance



Key Relationships: The Office of Management and Budget (OMB), City Council, DOE Leadership (Deputy Chancellors and CFO), Senior Executive Director of DBOR, DBOR Staff, BERS, UFT, Division of Financial Operations, Division of Financial Systems and Business Ops, Division of School Budget Planning and Ops, Capital and Grant Finance, Division of Contracts and Purchasing and Central and Field district offices,



Responsibilities



Lead a team in forecasting, preparing, allocating, and monitoring the DOE’s ~$12B Central and Field annual budget comprising of numerous revenue streams. Develop recommendations for the immediate and long-term management of fiscal assets.
Develop and implement customer service policies and standards; oversee staff selection, provide training and support to Central Offices and support staff
Partner with DBOR and CFO leadership in the preparation of the DOE’s adopted and interim budget reports and related documentation to the City, State or other external agencies. Work to ensure that budgetary technical checks are cleared prior to submission.
Maximize relationships with central, field and school partners to further meet changing financial needs.
Coordinate various projects with the Senior Executive Director and CFO Team as needed. Plan and assign staff to specific projects and tasks.
Manage the day-to-day operation across the Division of Budget Operations and Review, focused on serving the budgetary and financial operations needs of DOE central and field offices.
Develop an annual budget cycle calendar and ensure central and field offices receive resource allocations within stated timeframes; develop and implement monthly financial close processes.
Ensure that DBOR work products are accurate and timely.
Develop and monitors performance standards and metrics for office and staff.
Identify skill deficiencies among staff and propose and implement training and other remediation.
Identify need for new or revised budget policies, procedures or processes and work with Senior Executive Budget Director and DBOR staff to design and implement.
Develop and implement internal control systems to ensure that central budget expenditures do not exceed allocations and are in support of Federal, State, and City mandates; coordinate all financial audit activities in cooperation with the Office of the Auditor General concerning budget and financial audit reports.
Supervise the preparation of the DOE’s adopted and interim budget reports and related documentation to the City, State or other external agencies. Work to ensure that budgetary technical checks are cleared prior to submission.
Review and approve the preparation of financial reporting documents; supervise the preparation of other reports as needed by senior leadership or external funders. Develop an annual budget cycle calendar and ensure central and field offices receive resource allocations within stated timeframes; develop and implement monthly financial close processes.
Assist central offices and divisions in the identification of borough or local area budgetary needs and the delivery of specific instructional and support services to districts and schools.
Prepare complex financial documents and interpretive reports.
Recommend expenditure efficiencies and overall strategies for optimizing DOE financial status.
Lead special projects resulting from Leadership’s data inquiries; conduct special studies; analyze fiscal and performance data to support development of fiscal policies.



Qualification Requirements:



Minimum





A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies, or a closely related field, or a Juris Doctor degree from an accredited law school and two years of satisfactory full-time professional experience, for educational program(s) and/or institution(s) in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting economic or financial administration, fiscal or economic research; management or methods analysis, operations research, organizational research or program evaluation; educational, personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, fiscal management, or a related area, 18 months of this experience must have been in an executive, managerial, administrative, consultative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience as described in "1" above, including the 18 months of executive, managerial, administrative, consultative or supervisory experience described in "1" above; or
Education and/or experience equivalent to “1”, or “2” above. Graduate education in areas other than those mentioned above, may be substituted for the professional experience, but not for the 18 months of managerial experience described in “1” above, at the rate of 15 graduate semester credits from an accredited college or university for 6 months up to a maximum of 1 year of professional experience. However, all candidates must possess a baccalaureate degree from an accredited college and 18 months executive, managerial, administrative, consultative or supervisory experience, as described in “1” above.



Preferred



Written and oral communication skills.
Team work skills; ability to provide outstanding customer service.
Continuous, close attention to details to ensure accuracy of results and reporting
Ability to manage tight deadlines and exposure to unusual pressure.
Ability to adapt to a continually evolving environment and thrive in an autonomous and deadline-oriented workplace while managing a team.
Expertise with spreadsheet software, e.g., Microsoft Excel, including the ability to create and modify pivot tables. Experience with database applications, e.g., Microsoft Access.



Salary: $132,108+

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not make less than their current salary.)



Please include a resume and cover letter with your application.

Applications will be accepted through October 4, 2018 until 3:00 p.m.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Department of Education of the City of New York to provide educational and employment opportunities without regard to race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. Inquiries regarding compliance with this equal opportunity policy may be directed to: Office of Equal Opportunity, 65 Court Street, Room 1102, Brooklyn, New York 11201, or visit the OEO website at ****
Job Location
NEW YORK, New York, United States
Position Type
Full-Time/Regular

New Posting
Yes
Readvertisement
No
District
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Job Group
N/A

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