Legal Assistant

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Legal Assistant
Duties: Interacts with clients and builds relationships with them by phone, email and in person: Providing more and better communication with clients. Strengthening the relationship between the client and the firm. Schedules appointments and hearings. Ensures the attorneys’ calendars are accurately maintained and organized in a logical and efficient manner. Interacts with the courts and administrative agencies regarding hearings, motions and other appearances and is the Courts’ primary point of contact with the firm for all administrative and scheduling issues. Collects all medical records, medical bills, wage loss information, photographs, etc. to the paralegals can prepared settlement demands. Organize medical records and bills to ensure all documents are complete and in order. Open insurance claims on behalf of office and the clients. Prepare medical expense spread sheet. Preparing demand packets for mailing. Interpret during paralegal and attorney meetings. Conduct follow-up calls to clients regarding treatment and status of their case. Maintain meticulous notes in the firm’s case management system. Prepares and ensures the execution of engagement agreements as directed. The Assistant will also see that the client receives the engagement agreement and that they execute it and return it to the firm.. Keeps attorneys’ calendars and sends reminders. Ensuring that the attorneys’ calendars are accurately maintained and organized. Ensuring that the attorneys’ work days are organized in a logical and efficient manner. Ensuring attorneys and others are aware of deadlines and due dates. Retrieves and delivers assigned attorneys voicemails and ensures copies are included in the firm’s client files (paper, electronic or both). Manages the attorneys’ mail. Prepares and sends legal correspondence as directed by attorneys; puts documents typed initially by attorneys into final form, ready to be delivered to courts, clients, and co-counsel and opposing counsel.

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