Legal Assistant

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Legal Assistant
The candidate will be responsible for: Creating documenting and maintaining legal case files within Lawbase. Coordinate communications with external departments and government agencies. Preparing legal documents and responding to discovery requests. Perform complex civil and prosecution legal assistance in support of the City Attorney and Legal department. Complete tasks according to established policies and procedures, work independently with limited supervision, and contribute through knowledge, skills, and good work habits. Prepare and transcribe legal documents which includes, but is not limited to, notices of appearance, subpoenas, affidavits, motions, declarations, memos, hearing and meeting minutes, deeds, contracts, easements, leases, certificates of service, briefs, jury instructions, extensive witness and exhibit lists, and other pleadings from dictation, notes, or oral directions. Remain current with relevant technological advancements as it relates to field. Maintain regular, reliable, and punctual attendance; work flexible evening and/or weekend hours as required. Create and maintain files, as instructed by attorneys, on all court cases including securing necessary information from the Police Department and Courts. Prepare, maintain, and retrieve case files for daily court calendars, and all cases on appeal, including retrieving all active files on a single defendant. Respond to requests for discovery by drafting city's discovery demand, preparing discoverable material, providing discovery to requester with prosecutors' approval and documenting the case file. Log all case activity (e.g., witness contact, records requests, failures to appear, continuances, trial sets, etc.) in case files in a timely manner. Maintain calendaring system for court cases including appeals; schedule meeting and meeting rooms as necessary. Transcribe dictation, proofread legal documents, and correspondence to ensure correct grammar, spelling, punctuation, sentence structure, legal terminology, and format. Answer telephone calls and greet visitors; explain programs, policies, and procedures to the public, defendants, witnesses, attorneys and staff within scope of authority; provide information of general or limited technical nature; take messages and refer callers to appropriate person or department as necessary. Coordinate communications with other departments, agencies, outside counsel and cities as assigned. Prepare, sort, distribute, and collect incoming/outgoing mail and faxes. Perform related duties as assigned. May be assigned to support critical city priorities during disasters or other emergencies. Must have High school diploma or equivalent. Should have 3 years’ administrative support experience in a legal office.

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